Overview
Front Office Coordinator Jobs in Harlan, IA at Cornerstone Dental Harlan
POSITION SUMMARY
We are looking for an Administrative Assistant to assist in managing our office on a daily basis and to perform a variety of administrative and clerical tasks. As an administrative assistant, you will be the first point of contact for our company. Duties include offering administrative support across the organization. To be successful in this role, you should have a pleasant personality, as this is also a customer service role. You should be able to deal with obstacles and concerns in a timely and effective manner, while streamlining office operations. Multitasking and stress management skills are essential for this position.
ABOUT LONGHORN LANDSCAPING
We are Longhorn Landscaping, we specialize in landscape construction and transforming outdoor spaces and we are growing by the day. Our mission is to exceed our clients expectations and raise the bar for the industry while ensuring quality craftsmanship and professionalism. We are Disciplined and Results Oriented in our pursuit to see every team member reach their personal, professional, and financial goals through the work we do together. Our core values are the backbone of our business and guide our hiring process: we are Inspirational, Aligned, Transparent, and Accountable.)
PERFORMANCE OBJECTIVES
● Answer, screen and forward incoming phone calls
● Organize office and assist associates in ways that optimize procedures
● Sort and distribute communications in a timely manner
● Create and update records ensuring accuracy and validity of information
● Monitor level of supplies and handle shortages
● Resolve office-related malfunctions and respond to requests or issues
● Coordinate with other departments to ensure compliance with established policies
● Maintain trusting relationships with suppliers, customers, and colleagues
● Provide administrative support to Director of Operations
● Responsible for calendar management and scheduling meetings
● Assisting with on and off-site meetings, travel arrangements
● Assist with general facility requests to maintain a clean and safe working environment.
● Data entry, maintaining appropriate filing systems
● Verify Expenses and log spending data
● Assist Management with Payroll Processing
● Performs other duties as required
KEY COMPETENCIES
The requirements listed below are representative of the knowledge, skill, and/or ability required to be successful in this role, but are not necessarily all inclusive.
● Interpersonal skills is the number one qualification. This means being able to hold
good and
efficient conversation while providing exceptional support and service to our clients.
● Demonstrated ability to learn new systems quickly
● Self-motivated with strong work ethic
● Ability to follow protocol and learn from direction
● Strong organization skills and attention to detail
● Ability to multitask and prioritize within tight time constraints
● Strong written and oral communication skills
● You must be able to work with confidential information with tact and discretion
EDUCATION AND EXPERIENCE
● High school diploma or general education degree (GED) required;
● College degree preferred
● 2-3 years Administrative or Office Support Experience
● Proficient computer skills, including Microsoft Office, Zoom conferencing.
● Strong verbal and written communication skills.
● High degree of attention to detail.
● Ability to multi-task
● Working knowledge of general office equipment helpful
● Capable of working independently with routinely shifting demands.
PHYSICAL REQUIREMENTS
● Exerting up to 10 pounds occasionally or negligible weights frequently
● Ability to be seated for long periods of time
● Continuously requires vision, hearing, twisting, and talking.
● Frequently requires standing, fine dexterity, sitting, and handling.
● Occasionally requires walking, lifting, carrying, reaching, kneeling, pushing/pulling,
bending, and crouching.
BENEFITS
Paid Holidays
Monday – Friday
7:30am – 4:30pm
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Applewood Landscaping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to [email protected] Already an Longhorn Landscaping candidate? Please connectdirectly with your recruiter to discuss this opportunity.
Job Type: Full-time
Pay: $20.00 – $30.00 per hour
Benefits:
Flexible schedule
Schedule:
8 hour shift
Ability to Commute:
Sparks, NV 89431 (Required)
Ability to Relocate:
Sparks, NV 89431: Relocate before starting work (Required)
Work Location: In person
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Title: Front Office Coordinator
Company: Cornerstone Dental Harlan
Location: Harlan, IA
