Overview
Front Office Coordinator Jobs in Wichita, KS at Sharp Homes, Inc. of Wichita
Full Job Description
Job Overview
The Front Office Coordinator will perform a range of clerical and administrative functions to provide assistance and support to multiple departments.
Reports To
The Front Office Coordinator reports directly to the Office Manager.
Responsibilities and Duties
Office opening and closing procedures
Answer inbound telephone calls- take detailed messages and forward to the appropriate department
Greet and assist guests upon arrival
Draft correspondence, weekly schedules, pricing proposals and other documents using Microsoft Office
Collect earnest deposits, create receipts and scan into Dropbox
Scan and upload invoices/documents to electronic filing system (Dropbox)
Schedule appointments and other business-related inspections
Filing, daily mail distribution
Request utilities for new projects for Sharp Homes
Check on status of utilities as needed
Verify homeowners have transferred utilities after closing
Compile, disburse and send mailings
Scan updated subcontractor insurance certificates
Print and email plans as needed
General office upkeep including ordering and stocking office and kitchen supplies, watering plants, monitor Keurig for water, taking out trash, etc.
Perform all other office tasks as needed as support to all other office staff and multiple companies
Prepare closing packets for closings on new construction homes
Request paint packets from Spectrum (Benjamin Moore)
Order office supplies (as needed)
Warranty administration in partnership with ProHome
Schedule preclose walks and create red folder for job folder
Send reminders to contractors
Other clerical duties as needed to provide assistance to Office Staff and Superintendents
Qualifications:
High School Diploma
Proven work experience as a Front Office Manager or similar role.
Proficient in Microsoft Office Suite (Word, Excel, Outlook)
Excellent phone etiquette and ability to manage multiple phone lines.
Strong organizational skills with the ability to prioritize tasks.
Knowledge of office management systems and procedures.
Ability to multitask and work efficiently under pressure.
Punctual and dependable
Compensation & Benefits
Full-Time
$16.00 – $20.00 per hour, based on experience and qualifications
401(k) with up to 4% Company Match of Employee’s 5% Contribution
Health, Dental and Life Insurance Policy
Paid Holidays
One-Week Paid Time Off first year (Available after 90 days of service; PTO offset between Office Manager)
Job Type: Full-time
Pay: $16.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Schedule:
8 hour shift
Monday to Friday
Experience:
Front desk: 2 years (Required)
Ability to Commute:
Wichita, KS 67205 (Required)
Ability to Relocate:
Wichita, KS 67205: Relocate before starting work (Required)
Work Location: In person
Title: Front Office Coordinator
Company: Sharp Homes, Inc. of Wichita
Location: Wichita, KS
Category:
