Overview
Front Office Manager Jobs in Portsmouth, NH at Advanced Surgical Associates
Join Our Transformative Team at New Vision Counseling and Consulting
Are you ready to make a real difference and work in a supportive, faith-driven environment? At New Vision Counseling and Consulting, we blend Christian faith with proven and innovative counseling techniques to create life-changing experiences. We’re expanding our practice and seeking a dedicated Part-Time Receptionist/Administrative Assistant (25 hrs per week) who is passionate about helping others and excited to grow alongside us.
About Us
At New Vision Counseling and Consulting, our mission is to honor each client’s unique journey. Our team values every voice, celebrates each other’s wins, and supports one another through all of life’s moments. With us, your work is more than a job—it’s a calling to empower lives through compassion and transformational counseling.
Your Role & Impact
In this vital position, you will:
Have the potential to work with our owner, Shawn Maguire, as a key liaison ensuring smooth communication and efficient operations.
Handle administrative tasks, scheduling, and client communications with warmth and empathy.
Serve as the backbone of our team, managing day-to-day operations and supporting our transformational mission.
Enjoy the potential to evolve this part-time role into a full-time position for the right candidate.
Key Responsibilities
Client Engagement:
Connect with patients via phone, email, and text, providing enthusiastic and empathetic service.
Use phone scripts to help potential clients recognize the value in investing in themselves and schedule appointments.
Administrative Excellence:
Maintain therapist schedules using Simple Practice.
Log and track all communications according to our process.
Assist in onboarding new team members and provide initial training on our systems.
Support the owner with various administrative tasks related to counseling projects, speaking engagements, and events.
Operational Support:
Order office supplies, run errands, and participate actively in weekly team meetings.
Continuously seek ways to improve systems and processes to enhance the overall client experience.
Skills & Qualifications
Technical Skills:
Proficient in G-Suites (Google Drive, Documents, Sheets) and email/calendar tools (Apple and Google Calendar).
Ability to quickly learn our EHR and office management systems.
Interpersonal & Organizational Skills:
A self-starter with excellent problem-solving abilities.
Outstanding organizational and time management skills.
Exceptional verbal communication and typing skills.
A love for engaging on the phone—most days over 70% of your role involves direct client communication over the phone or through text.
Professional Traits:
Discretion, confidentiality, and unwavering integrity.
Minimum High School degree; sales experience is a plus but not required.
Core Values
See our 5 Core Values Below to learn more about us. Our 5 Core Values reflect the essence of New Vision Counseling and Consulting and create the “New Vision Difference.”COACHABLE – We believe honest feedback creates a culture of continuous growth where everyone wins.INTEGRITY – Transparency, honesty, and follow-through are the bedrock of our practice.FAITH – Our faith in Jesus and His ability to transform lives is the foundation of our counseling.TEAMWORK – Together, we unlock the extraordinary potential within every client.TRANSFORMATION – Through Planning, Skill, and Presence (PSP), we create a counseling experience that transforms lives!
Why This Opportunity is Right for You
If you are passionate about making a positive impact and thrive in a supportive, growth-oriented environment, this is the role for you. Here, your contributions directly influence the transformative journey of our clients, while you also enjoy personal and professional growth.
Work Environment & Flexibility
Hours: 25 hours per week, with potential for full-time growth.
Flexibility: After initial training, this role can be primarily virtual, offering a flexible schedule.
Location: Currently one location with exciting plans for expansion to Edmond currently underway.
Apply Today
Take the first step towards a rewarding career where your work matters. We look forward to welcoming you to our compassionate team at New Vision Counseling and Consulting, where together, we create lasting, transformative impacts on the lives of our clients.
Job Type: Part-time
Pay: $15.75 – $23.50 per hour
Benefits:
Flexible schedule
Medical Specialty:
Psychiatry
Schedule:
Day shift
Monday to Friday
Work Location: In person
Title: Front Office Manager
Company: Advanced Surgical Associates
Location: Portsmouth, NH
