Overview
Front Office Manager Jobs in Houston, TX at DRM EMPLOYEES LLC
Job ID
58350
Location
Professional & Supervisory
Full/Part Time
Full-Time
Regular/Temporary
Regular
ABOUT THIS POSITION
There is a vacancy in the Management Services Division in the Information Technology Services (ITS) Department for an Administrative Secretary. In this role you will provide high-level administrative and secretarial support to the Chief Information Officer (CIO), several C-Suite executives, and the Management Assistant in the Information Technology Services Department. This position is responsible for maintaining a high level of confidentiality of sensitive matters that arise within the Office of the CIO. The Administrative Secretary is the maintainer of the Chief Information Officer’s calendar that includes scheduling and coordinating meetings, preparing and/or collecting any material required for these meetings, and resolving any calendar conflicts. The Administrative Secretary also provides general administrative support for the Management Services Division.
Responsibilities include:
Provide high-level administrative and secretarial support to the Chief Information Officer and other executive level staff.
Schedule and coordinate calendars for one or more executive administrators.
Prepare and provide support for in-person and virtual meetings.
Process travel requests for department.
Take notes, document processes and procedures.
IDEAL CANDIDATE
Skilled in Microsoft Office Suite Software.
Proficiency in typing and editing drafts for middle managers and/or executives.
Strong customer service skills in a large municipal organization.
SALARY
Pay Range: $24.93 to $33.41 per hour.
Hiring Range: $24.93 to $31.82 per hour.
Pay Range Explanation:
Pay range is the entire compensation range for the position classification.
Hiring range is an estimate of where you can receive an offer. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience, education, licenses, training, and internal equity.
BENEFITS
A comprehensive benefits package is offered which includes:
Traditional pension with employer and employee contributions,
for more details: Pension Information
401(a) and 457 plans with employer contributions
Choice of generous medical HMO, PPO, or HSA/HDHP plans
Medical enrollment includes a monthly $150 City contribution to a Post-Employment Health Plan
Wellness incentive of up to $720 annually
Dental, vision, and life insurance options
Employer paid long-term disability
Free Bus/light rail pass
Tuition reimbursement program up to $6,500 per year
Paid time off includes 13.5 paid holidays, 12 vacation days, and 15 sick days and personal leave days
Paid Parental Leave for eligible employees up to 480 hours (12 weeks) of paid leave for the birth, adoption, or foster care placement of a child during a 12-month period
Federal Student Loan Forgiveness offered through Savi
For more details, visit: Unit 007 Benefits
MINIMUM QUALIFICATIONS
Four years of progressively responsible secretarial experience.
Designation as a Certified Administrative Professional by the International Association of Administrative Professionals is an acceptable substitute for all other education and experience.
Other combinations of experience and education that meet the minimum requirements may be substituted.
All finalists for positions are subject to a criminal background check applicable to the department or position.
For information regarding pre-screening and driving positions,
.
The City job description can be found here.
PREFERRED QUALIFICATIONS
The minimum qualifications listed above, plus:
Three years of experience responding to sensitive requests for information and assistance, providing follow-through and resolution to internal and external customers in a large municipal organization.
Three years of experience typing and editing drafts for middle managers and/or executives and providing administrative support for upper management.
Three years of experience scheduling and coordinating appointment calendars for multiple executives.
Three or more years of experience providing administrative support to executive level administrators.
RECRUITMENT DATES
Recruitment closes June 18, 2025. All materials must be received by 11:59 p.m. on this date.
This is a position-based recruitment and will not result in any ongoing eligibility list. This recruitment and any selection processes resulting from this recruitment may be used to fill other related vacancies within the organization now or in the near future.
HOW TO APPLY
Apply online by completing the required information and attaching, as one document, your cover letter and resume. Please include your experience as it relates to the qualifications stated above. Only the highest qualified may be posted to the eligible to hire list. The results of the resume screening process will be sent to your primary email address.
WE ARE HERE TO HELP
Job interviews may be held by video or audio conference.
If you are in need of computer resources,
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Arizona at Work has frequent classes to help with resume writing, interviewing skills, and general career guidance.
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If you require assistance at any stage of the application process due to an accessibility issue, please contact the Human Resources Department by phone at (602) 495-5700 or by text at (800) 367-8939. You may also fill out and submit a Reasonable Accommodation Request Form.
REFERENCE
Admin Secretary, JC:01030, ID# 58350, 6/13/2025, USM, KA, Benefits:007.
Building the Phoenix of tomorrow.
#DoWorkThatMakesPhoenixWork
City of Phoenix is an equal opportunity employer. AmeriCorps, Peace Corps, and other national service alumni who meet the required qualifications are encouraged to apply.
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Title: Front Office Manager
Company: DRM EMPLOYEES LLC
Location: Houston, TX
