Overview
Full-Time Executive Coordinator Jobs in Odon, IN at Crane Credit Union
We are seeking a proactive and highly organized Executive Assistant & Office Manager to serve as a critical support resource for our executive team while ensuring the smooth day-to-day operations of the office. This dual-role position requires someone who can provide top-tier administrative support, manage reception duties, and handle office management tasks with professionalism and efficiency. The ideal candidate is a resourceful problem-solver, excellent communicator, and multitasker who thrives in a fast-paced environment.
Key Responsibilities:
Serve as the first point of contact for visitors, ensuring a warm, welcoming, and professional environment.
Answer and direct phone calls, emails, and inquiries promptly and courteously.
Manage incoming and outgoing mail, packages, and deliveries.
Maintain the reception area to reflect a polished professional image of the company.
Coordinate onsite meetings for clientsand other external stakeholders.
Support the internal teams with coordination of meetings as needed.
Oversee office supplies, equipment, and vendor relationships to ensure the office runs smoothly.
Coordinate with IT and facilities management to address office needs.
Manage meeting room bookings, set up conference rooms, and maintain communal spaces.
Provide high-level administrative support to the executive team, including calendar management, meeting coordination, travel arrangements, and expense reporting.
Prepare meeting agendas, take minutes, and follow up on action items as needed.
Manage confidential information with discretion and professionalism.
Support special projects, presentations, and reports requested from the Executive team as needed.
Qualifications:
1+ years of experience in an executive assistant, office manager, or receptionist role.
Strong organizational and time management skills with a high degree of attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management tools (e.g., Slack, Zoom).
Experience supporting office visitors or clients in an office environment.
Ability to handle confidential information with discretion.
Ability to prioritize a variety of tasks independently.
A positive attitude and strong problem-solving skills.
Experience working in a fast-paced environment.
Knowledge of office safety protocols and vendor management (preferred)
Title: Full-Time Executive Coordinator
Company: Crane Credit Union
Location: Odon, IN
