Overview
Full-Time Executive Virtual Assistant Jobs in Philippines at AgentSync
Title: Full-Time Executive Virtual Assistant
Company: AgentSync
Location: Philippines
Overview
Our client has a small yet highly effective team in Australia and is undergoing substantial growth. To manage expected capacity challenges and ensure alignment with strategic objectives, she is seeking a Full-time Executive Virtual Assistant to offer essential support to the leadership team during this dynamic phase of expansion.
About The Role
Compensation: 900 AUD/month (paid twice a month)
Schedule: Mondays to Fridays 9:00 AM – 6:00 PM AEDT (40hrs/week), inclusive of 1 hour unpaid lunch break
Availability: Start ASAP
Key Responsibilities
Calendar Management: Organize and maintain the CEO’s calendar, scheduling meetings and appointments effectively.
Travel and Event Coordination: Manage and book travel arrangements, and coordinate event bookings to ensure seamless logistics for trips.
Expense Tracking: Oversee and manage both personal expenses and business invoice tracking, ensuring meticulous attention to details in both areas.
Communication Management: Handle requests from internal and external stakeholders, respectfully pushing back when necessary to maintain focus on the CEO’s priorities.
Administrative Support: Perform a variety of daily, weekly, and monthly administrative tasks, initially responding to urgent needs while transitioning to a more proactive approach aligned with CEO’s three-year business plan.
Process Mapping: Assist in mapping out processes and procedures to enhance operational efficiency.
Project Management: Engage in varied projects as your knowledge of the business grows, contributing to freeing up the CEO’s time for strategic initiatives.
Qualifications
Minimum of 3+ years of experience as a Virtual Assistant in a similar role
Excellent written and verbal English communication skills
Proactive and a self-starter who takes the initiative in tackling tasks and challenges
Strong attention to detail with the ability to work independently
Trustworthy and reliable, capable of handling confidential information.
Quick learner who can keep pace with the dynamic needs of the CEO
Excellent organisational and prioritisation skills
Proficiency in using Google Workspace and Slack
Previous experience in an administrative role is a plus
Additonal consideration will be given to candidates who are proficient in the following:
Shopify, Klaviyo, GA4, Xero, Canva
