Overview
Full Time Front Office Manager Jobs in Hollis, NH at Hollis Montessori School
Overview:
We are seeking a highly organized and detail-oriented individual to join our team as an Executive Assistant. As an Executive Assistant, you will provide comprehensive administrative support, report directly to the CEO and contribute to the smooth operation of our organization. This is a full-time position based in our office.
Responsibilities:
Provide administrative support to the President/CEO
Act as gatekeeper for President/CEO chedules and their time
Effectively and professionally answers and returns calls, emails, and mail communications both internally and externally
Respond to phone calls and e-mails in a timely fashion
Organize all files on Google Drive or Dropbox
Perform data entry
Schedule meetings and/or calendar appointments
Manage social media account to deploy content
Repurposing content & dripping emails to our existing database
Marketing & rebranding properties
Handle multiple property logistics
Process light financial payments and bookkeeping activities – opening and organizing mail, making payments, etc.
Manage our ERP business software, keep organized and run reports
Shop and run errands for office
Set-up and lead tech endeavors with Zoom, Google Drive and Calendar
Ship/mail items via US Post Office and/or FedEx, UPS
Miscellaneous help with printing, archiving, organizing, decorating, booking flights/hotels, running errands, editing documents, developing presentations, etc.
Maintain the inventory and cleanliness of the office / kitchen areas
Follow and adhere to Company policies, procedures, and guidelines
Willing to learn the industry and help us maintain and grow our marketplace position
Attend business meetings and trainings as required
Perform other administrative tasks and special projects as assignedPerform transaction management on all properties under contract during the escrow process
Set up and cancel utilities for properties that we own and sell
Write up purchase agreements, assignment agreements, JV agreements or other important documents required for real estate transactions
Open escrow for all deals the company is doing
Run errands for the CEO to help him with his time (car wash, gas, pick up items locally, meet property inspectors at property, let vendors into the properties, ect.)
Requirements:
Professional in attitude and appearance
Possess the ability to connect with a variety of personalities
Lives out Company values
Extremely strong phone skills – high energy and passion for helping others
Ability to use or quickly learn real estate specific CRM and ERP business software
Be a team player who thrives working with a tight-knit company where their activities directly affect the bottom line
Someone who thinks and acts like an entrepreneur and takes an ownership mentality in all that is done in this position
Must be detail oriented and helpful
Ability to perform accurate data entry within specified time frames
Ability to perform intermediate tasks in the Google Docs/Suite and/or MS Office Suite (Word, Excel, PowerPoint)
Outstanding written, grammar, & verbal communication skills with ability to interact with all levels of an organization
Must possess excellent organization, problem solving, and planning skills
Excellent time management skills and ability to adhere to schedules/deadlines
Must be dependable and safety oriented
Self-motivated and results driven with proven ability to succeed – wants to grow both professionally and personally
Ability to work some nights and weekends as needed
Enthusiastic about best possible customer service for clients and customers
A role up your sleeves, and all hands-on deck mentality to cross functional tasks and assignments
Strong relationship management and the ability to drive multiple tasks to completion successfully
Resourceful team player and a positive “can-do” attitude
Ability to work in a fast-paced environment
Negative pre-employment drug screen and ability to pass criminal background check
Good attendance record and limited travel as required
We offer competitive compensation based on experience. This is a great opportunity for someone looking to grow their career as an Executive Assistant in a dynamic and fast-paced environment. There is a lot of room to grow in the company in the role in terms of salary and responsibility.
Please note that all positions at our company are paid positions. We do not offer unpaid internships.
To apply for this position, please submit your resume along with a cover letter highlighting your relevant experience. Only qualified candidates will be contacted for an interview. Thank you for considering this opportunity with us.
Job Type: Full-time
Pay: $40,000.00 – $55,000.00 per year
Benefits:
Paid time off
Schedule:
Monday to Friday
Ability to Relocate:
La Jolla, CA 92037: Relocate before starting work (Required)
Work Location: In person
Title: Full Time Front Office Manager
Company: Hollis Montessori School
Location: Hollis, NH
