Overview
Gallery Coordinator Jobs in Dallas, Texas, USA at Heritage Auctions
Description
Set your sights on a career at Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. Heritage Auctions is the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine & Decorative Art, Wine, and many more.
SUMMARY: The Gallery Coordinator is responsible for managing the scheduling, setup, and execution of gallery exhibits, previews, and events. This role ensures seamless coordination between departments, vendors, and building operations to create engaging and well-organized exhibitions. The Gallery Coordinator will oversee event logistics, including catering, security, IT needs, and marketing materials while maintaining the gallery space and ensuring a high-quality experience for guests and clients.
LOCATION: Conveniently located south of Dallas/Fort Worth International Airport, at the NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.
Benefits
Medical, Dental, Vision coverage
Paid time off
401k savings plans
Daily Pay:
Access your pay when you need it!
COMPENSATION: Commensurate on experience
Essential Duties & Responsibilities
Coordinate Gallery and local off-site exhibits with departments
Schedule gallery/event space
Schedule catering
Create floor plans
Coordinate setup needs with Building Operations
Coordinate setup needs with IT
Coordinate Marketing materials
Assist department with exhibit installation
Create SOE (Schedule of Events)
Work with the security team to ensure proper security measures are taken during gallery previews and events
Make sure all high value items are removed from the gallery each night
Schedule receptionists and maintenance staff for after-hours events
Oversee Previews and Events
Assist with exhibit installation and removal
Setup catering and refreshments and refill as needed
Ensure department needs are addressed during the preview or event
Assist guests and clients as needed
Act as a Security Lead – ensure that security protocols are being followed
Maintain the gallery calendar
Make sure all previews and events are on the gallery calendar
Maintain the gallery
Make sure the gallery is presentable
Schedule cleaning and maintenance work when needed
If no maintenance work is needed and no scheduled previews, create an exhibit with upcoming auction items
Keep inventory of supplies
Manage preview and event expenses
Keep record of costs associated with previews and events
Assist other departments when needed
Other duties may be assigned.
Requirements
EDUCATION and/or EXPERIENCE:
1+ years of related experience, preferred
Proficiency in Microsoft applications, specifically Outlook and Excel
Ability to multitask and pay great attention to detail
Individuals must be comfortable lifting to 50 pounds.
Work Environment
Individuals must be able to work in a fast-paced, team-focused environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Title: Gallery Coordinator
Company: Heritage Auctions
Location: Dallas, Texas, USA
Category: Administrative/Clerical
