Overview
General Affair – Administrative Assistant Jobs in Zaventem, Flemish Region, Belgium at Toyota Tsusho Europe
Title: General Affair – Administrative Assistant
Company: Toyota Tsusho Europe
Location: Zaventem, Flemish Region, Belgium
Toyota Tsusho Europe SA is looking for an Administrative Assistant to support its General Affairs Department.
This is a varied and hands-on role in an international environment, covering reception duties, administrative support, fleet coordination, facility follow-up, and expatriate assistance.
Your Responsibilities
- Reception: Managing reception, phone calls, visitor welcome, mail handling, and meeting arrangements.
- General administration: Coordinating business travel, office supplies, invoices, and document processing.
- Fleet support: Maintaining driver and vehicle records, managing allocations, following up on maintenance, handling documentation, and coordinating post-accident procedures.
- Facility & office environment support: Liaising with building management, coordinating repairs, planning maintenance, following up with suppliers, and supporting office move projects.
- Expatriate support: Assisting with housing arrangements, administrative formalities, and practical day-to-day matters.
- Security / HSE: Providing administrative support to the Prevention Advisor.
- Environmental & company support: Supporting the company’s environmental management initiatives and general company activities.
Your Profile
- Bachelor’s degree preferred, with minimum 3 years of experience in an administrative role.
- Fluent in English; knowledge of French and/or Dutch is an asset.
- Strong organisational and multitasking skills; service-minded, accurate, and proactive.
- Proficient in MS Office.
- Valid Belgian driver’s licence.
