Overview
General office assistant Jobs in Middletown, NY at Meyer Tool Inc.
Job Function:
The General Office Assistant is responsible for managing a variety of general office duties to ensure company and operational processes run smoothly. Reporting to the Quality Manager, this position adopts a key role in the company’s ability to successfully meet customer, quality, and delivery expectations. Oversees Reception area and provides strong clerical, secretarial, and administrative support, including but not limited to interaction with callers and visitors, typing, scheduling, obtaining supplies, photocopying, and scanning of company information.
Primary Responsibilities:
Prepare and complete various forms; photocopying, and scanning in accordance with company procedures
Manage visitor welcome process; greet visitors; sign in and log information; ensure completion of documents; and control access to visitors upon arrival in a professional and courteous manner
Answer telephones in a timely manner; provide information to callers; take messages; transfer calls promptly to appropriate personnel
Interface seamlessly with operations, product, and quality departments, in order to provide internal and external customers with accurate information and support
Composes and types internal and external correspondence, proofreading for accuracy and completeness
Enter data accurately into Meyer’s data system (MPCS)
Audit various records for accuracy and compliance with requirements
Enter/Maintain electronic job folders for easy access
Coordinate with the Accounting Dept. regarding credit card statements, accounts receivables, and accounts payables
Organize, coordinate, and set up meetings, luncheons, presentations, etc. as needed
Assist with preparing various department reports
Set up and/or maintain filing system and records retention
Assist with ordering and maintaining appropriate office/shop supply levels; anticipate work requirements; distribute supplies
Anticipate needs to maintain full functioning of job duties, bringing potential issues to the Quality Manager
Identify areas to improve and expedite work processes and communicate recommendations to the Quality Manager
Maintain open communications regarding work progress and deliverables with Quality Manager
Sign for delivered packages and oversee distribution to appropriate personnel
Assist with Safety program when needed
Adhere to AS9100 and other quality standards
Requirements:
High school diploma or equivalent – documentation required
1-2 years experience in an administrative or receptionist role
Must Meet ITAR definition of US Person – documentation required
Excellent customer care skills with a consistent goal of providing exceptional service
Knowledge of basic office management procedures
Exceptional communication skills, verbal and written, conveying and receiving information accurately in English
Ability to work independently with minimal supervision or effectively as part of a team
High attention to detail and accuracy
Superior organizational and prioritizing skills with follow-through to task completion
Professional image and demonstrated performance
Good judgment and application of problem-solving skills in a dynamic and fast-paced manufacturing environment, occasionally under pressure
Reliable and dependable in performing job-related functions
Must maintain an excellent attendance record
Ability to handle, update, and maintain confidential information in a strict professional manner
Ability to read, write, …
Title: General office assistant
Company: Meyer Tool Inc.
Location: Middletown, NY
Category:
