Overview
Global BioDevice Coordinator Jobs in Durham, NC at Zoetis
Position Summary
The Coordinator plays an important role in enabling the success ofGlobal BioDevicein a dynamic and diverse business unit. Functions as an integral part of the organization by providing administrative support to the Vice President directly, and a full range of support to the Leadership Team (LT) as appropriate. Additionally, supporting special projects as needed. They are responsible for maintaining standard operating procedures and best practices for the team. Additionally, focusing on identifying areas of continuous improvement in order to optimize operations for the team. Above all, they are an indispensable resource in problem-solving, delivering results and demonstrating value.
Responsibilities will also include administrative support for Durham GMS and Site Facilities.
GMS Responsibilitiesinclude administrative and operational support for the GMS Leadership Team.
In conjunction with GMS LT coordinate and execute the Durham GMS annual calendar activities to include, team meetings, leadership meetings, Manufacturing Month, Lunch and Learns and other projects.
Supporting GMS LT by facilitating on-site and offsite meetings (e.g., reserving conference rooms, meeting space, catering, coordinating attendees and sending invites)
Site Facilities Responsibilities
Working as part of the entire P2P (Procure to Pay) process which includes Purchase Order creation, invoice payment, invoice payment problem resolution, and new vendor creation. This will involve interfacing with Global Operations Finance team as well as the Zoetis Shared Services team. Additionally, this role will support the Site Safety efforts with SOP creation and modifications.
Position Responsibilities
•Assist in managing calendars including scheduling of meetings, town halls, reservation of conference rooms, sending meeting requests and arranging for food delivery, as needed.
• Assist in preparation of high attendance/off-site meetings, customer visits, tradeshows and education events, i.e. conference rooms, hotels, logistics, events planning, meals, AV equipment, etc.
• Prepare and edit various reports, documents, spreadsheets, presentations, and organizational charts using Microsoft Office software, and maintaining associated files
• Make and coordinate domestic/international travel arrangements (flights, hotels and ground transportation) through established agencies. Assistance for inbound guests (domestic/international), as needed
• Provide project management assistance.
• Communication assistance, i.e. internal announcements, email distribution list management, etc.
• Expedite flow of work, and initiating follow-up when necessary.
• Provide same day shipping/FedEx support
• Prepare and maintain expense reports online without error as needed.
• Prepare, maintain, and track Purchase Orders, Accounts Payable invoices, Corporate Credit Card, if applicable, and track spending for the LT members
• Manage office supply inventory to ensure availability of needed supplies within budget.
• Coordinate on-site interviews with candidates for LT members open positions.
• Create/manage administrative procedures for the office.
• Coordinate with facilities management to ensure that facilities issues are reported to the proper responsible organizations and follow-up to ensure they are resolved.
• Serve as Ariba back-up support
• …
Title: Global BioDevice Coordinator
Company: Zoetis
Location: Durham, NC
Category:
