Overview
Global Security Administrator/Executive Assistant Jobs in Livermore, CA at Lawrence Livermore National Laboratory
Administrative Assistant
Job Number: 3248319
POSTING DATE: Mar 12, 2024
PRIMARY LOCATION: Americas-United States of America-New York-New York
JOB: Legal and Compliance
EMPLOYMENT TYPE: Full Time
JOB LEVEL: Administrative Assistant
DESCRIPTION
Company Profile
Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services.
As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career – a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.
Job Responsibilities:
As an Administrative Assistant, you’ll be expected to provide in office administrative support to senior members of the Firm and perform the following duties, among others:
Interface with various departments to collect information/documents, respond to requests and obtain services on behalf of managers
Create, edit and format documents using Microsoft Word, Excel and Adobe Pro
Manage electronic files on internal firm systems and transmit responses and documents through internal/external systems
Update matter management system and other shared/collaborative sites
Maintain managers calendars via Outlook, including scheduling meetings/ conference calls, addressing meeting conflicts and assisting with hosting video conferences
Arrange all aspects of domestic travel, including booking flights, providing travel itineraries and arranging hotels
Prepare and submit expense reports on a timely basis for travel or business-related expenses, follow up on discrepancies and missing receipts to keep balances current.
Process invoices and create funding requests using internal platforms
Act as first point of contact for inbound and outbound phone calls for managers, applying discretion and judgment when dealing with sensitive information
Assist on ad hoc projects and provide backup coverage for other administrative assistants, as needed
QUALIFICATIONS
Qualifications:
Experience supporting multiple senior professionals
Proficient in the Microsoft Office suite including Word, PowerPoint, Excel and Outlook for email, calendar and contacts, O365, Microsoft Teams, and Zoom
Able to work in a fast-paced environment and handle multiple tasks concurrently
College degree preferred but not required (3+ years of relative corporate or public sector experience preferred)
Excellent communication, writing and problem-solving skills
Strong attention to detail and organizational/time management skills
Enthusiastic and positive team player who is willing to help out and work well with others
Ability to be proactive and keep current with office procedures and technical training, policy guidelines and compliance requirements
Must be flexible covering different managers and staff as group grows or changes
Experience and knowledge of Concur, SharePoint, Fieldglass and Ariba a plus but not required
Expected base pay rates for the role will be $60,000 and $105,000 per year at the commencement of employment. However, base pay if hired will be determined on an individualized basis and is only part of the total compensation package, which, depending on the position, may also include commission earnings, incentive compensation, discretionary bonuses, other short and long-term incentive packages, and other Morgan Stanley sponsored benefit programs.
Morgan Stanley’s goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.
It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.
Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).
Title: Global Security Administrator/Executive Assistant
Company: Lawrence Livermore National Laboratory
Location: Livermore, CA
