Overview
Hawaii Branch – Assistant Office Manager Jobs in Honolulu, Hawaii, USA at Penn Foster Group
Hawaii Branch – Assistant Office Manager
Hawaii Branch, 331 Libby Street, Honolulu, Hawaii, United States of America Req #332
Friday, February 14, 2025
Job Summary:
The Assistant Office Manager contributes to the efficient operation of the Branch Office by managing the entire office operation, creating, and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, and communication. This job manages a variety of office administrative support working performing a range of general and specific office/clerical tasks. The Assistant Office Manager reports to the Office Manager, Deputy Branch Manager and/or Branch Manager.
Ultimately, the Assistant Office Manager should be able to ensure the smooth running of the office and help to improve branch office procedures and day-to-day operation.
Essential Job Functions:
Responsible for entire daily office operation flow including but not limited to sales orders and purchase orders.
Under the direction of the (D) Branch Manager directs and implements strategies for office operation to ensure maximum performance.
Responsible for training and new hire orientation of all new employees at the branch office.
Manage office worker’s attendance/tardiness including overtime management and conduct disciplinary action when necessary.
Acts as liaison between sales, logistics, and office staff on various tasks.
Prepares and submits reports to City/County/State/Federal where applicable.
Lead physical inventory by providing proper preparation, entering data, solving common errors, and reporting results. Analyze and solve discrepancies.
Communicate with HQ departments and/or outside vendors or suppliers when necessary.
Help Office Manager in the overall operation of the branch by providing improvement ideas and thoughts.
Help Office Manager and (D) Branch Manager to find an appropriate candidate when a vacancy occurs including recruitment and interview.
Help Office Manager and Branch Manager by providing suggestions and recommendations for better budget management.
Responsible to make allowance for unexpected staff absences and other discretion by adjusting assignments or performing the work themselves if the situation requires it.
Recruit, train, coach and retain top talent within the office operation so that the office delivers excellence; determine individual’s strengths and weaknesses and actively coach and mentor office staff to achieve high performance and to facilitate their long-term career development with Wismettac.
Conduct or help Office Manager when performance appraisals are needed.
Prepare data and report for analyzing and monitoring the performance of the operation.
Attend meetings with other managers in the branch.
Supervise handling and arranging the custom clearance for all merchandise including communication with custom brokers and vendors. Support routine administrative import-related jobs as needed.
Other duties as assigned.
Benefits: Wismettac offers competitive benefits, which include:
Health Insurance
Vision Insurance
Pet Insurance
401(k) with company matching
19 days of paid time off
Wellness program and EAP assistance
and much more!
* Most benefits require employee contribution
Pre-employment Drug testing is required.
Must be authorized to work in the United States on a full-time basis for any employer.
Principals only. Recruiters, please do not contact this job posting.
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Title: Hawaii Branch – Assistant Office Manager
Company: Penn Foster Group
Location: Honolulu, Hawaii, USA
Category: Management, Administrative/Clerical
