Overview
HIRC Administration Senior Administrative Assistant Jobs in Los Angeles, CA at CEDARS-SINAI
NOTICE OF VACANCY
THE EXECUTIVE DIRECTOR OF THE NEW JERSEY HOUSING AND MORTGAGE FINANCE AGENCY INVITES APPLICATIONS FROM QUALIFIED CANDIDATES FOR THE FOLLOWING:
Job Title: Administrative Assistant III
Salary Range: ADM 8 ($47,011.45 – $66,225.93)
Division: Asset Management
FL Status: Non-Exempt
Issue Date: 9/26/24
Closing Date: 10/13/24
Union Status: Administrative Bargaining Unit, Non-Exempt
Employment Status: Full time
JOB DESCRIPTION
Under supervision, assist with day-to-day activities and perform a variety of administrative and clerical duties involving
the maintenance of records and tracking systems; coordinate and schedule the daily activities of the Division and/or
Division Director; type/create correspondence and reports using Microsoft Office, some of which may be of a
confidential nature; provide information and assistance to employees and consumers; coordinate special projects; and
perform related duties as required.
Assist with day-to-day activities by performing administrative and clerical duties for the Division.
Coordinate and schedule meetings via e-mail; attend such meetings when required and provide management
with accurate and complete information within the time frame needed for necessary action.
Respond promptly to internal and external requests for information and assistance.
Maintain appropriate tracking systems to track assignments, referrals, and correspondence. Monitor and
follow up on the completion of assignments.
Type correspondence and reports using Microsoft Office, some of which may be of a confidential nature.
Sort and log the Division’s incoming mail and faxes and distribute them to appropriate parties on a daily basis.
Create or modify in-house brochures, forms, and pamphlets.
Set up and maintain filing systems.
Coordinate special projects; when necessary, prepare accurate and informative reports containing findings,
statistical information, analyses, conclusions, and recommendations.
Assist the Division Director in the timecard process when necessary. Obtain proper signatures and deliver them to
Human Resources for processing.
Generate requisitions for the Division as required. Monitor and follow up on the status of requisitions.
MINIMUM REQUIREMENTS
Education / Experience:
Administrative (Range 8)
Two (2) year degree plus five (5) years of progressively responsible experience or an equivalent combination of education and experience.
Performs analytical and evaluative tasks requiring a full working knowledge of the standard theory and practice of the discipline. Work is characterized by full proficiency in all standard procedures. Tasks involve various and sometimes unrelated steps requiring the adaptation of standard guidelines and practices to new situations. Supervision is in terms of objectives, limits of the assignment, and type of result expected. Completed work is reviewed for validity of results.
Skills:
Thorough knowledge of office management procedures and their application to specific situations.
Excellent organizational skills (planning, goal setting, prioritizing).
Knowledge of alpha, numeric, and alpha-numeric filing systems.
Knowledge of Microsoft Office programs, and e-mail functions.
Knowledge of HMFA programs, policies, and procedures.
Ability to maintain effective work relations with co-workers.
Ability to operate copy machine, fax, and printer machines.
Ability to communicate effectively orally and in writing and to actively listen.
Ability to organize and accomplish multiple assignments simultaneously.
Ability to accurately type 65-70 wpm.
Ability to accurately proofread own work and the work of others.
Ability to maintain a positive work atmosphere in an appropriate manner of behavior which ensures cooperation and effective communication with customers, clients, peers, and management.
Physical Demands: Non-physical
Working Conditions: General office environment
BENEFITS
NJHMFA provides a comprehensive benefit package which includes:
Medical, prescription, dental, vision & long term disability
FSA & HSA
Public Service Loan Forgiveness and Tuition Reimbursement
Public Employees’ Retirement System (PERS)
Deferred compensation plans
Employee assistance services (EAS)
State employee discounts program
Paid personal, sick and vacation days
Paid holidays
Partial Telework
Residency in the State of New Jersey is required of all employees with an agency of the State in accordance with the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70). Employees must comply with the “New Jersey First Act” which requires employees hired after September 1, 2011 to reside in New Jersey. Non-New Jersey resident employees must relocate to New Jersey within one year of their date of hire and provide proof of residency to Human Resources.
The NJHMFA is an Equal Opportunity Employer in compliance with all Federal, State and Local Regulations. NJHMFA provides equal employment opportunity to both individuals with veteran status and individuals with disabilities.
Must complete an Outside Activity Questionnaire (disclosure of outside office or employment) on an annual basis.
Title: HIRC Administration Senior Administrative Assistant
Company: CEDARS-SINAI
Location: Los Angeles, CA
