Overview
HOA Administrative Assistant Jobs in Millsboro, DE at Plantation Lakes Community Association
Summary:
This position provides administrative and clerical support to the Human Resources department and serves as an ambassador for the department and Fort Worth Zoo.
Essential Duties and Responsibilities:
Greet and assist all employees, applicants, and vendors with inquiries, website access, basic benefit information, employee self-service access and troubleshooting, general work-related questions, etc.
Prepare and assist with pre-employment and new hire paperwork and first day requirements
Prepare and maintain employee personnel files in compliance with applicable legal requirements
Process incoming and outgoing mail
Answer incoming phone calls and maintain the department voicemail
Order, prepare, issue and log annual employee comp tickets
Prepare employee information packets (payroll cards, 401k, treatment authorizations, etc.)
Complete and return employment verification requests
Assist with onboarding activities to include orientations
Assist with recruiting activities including job postings, applications and job fair (onsite and offsite)
Maintain and order office supply inventory
Maintain inventory log of warehouse storage
Provide overall administrative support to the human resources department
Perform clerical functions as requested
Maintains regular and punctual attendance
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Strong interpersonal communication skills
Proficiency with basic computer programs and office equipment
Ability to write simple and professional correspondence
Ability to maintain confidentiality and proficiency in handling sensitive employee matters with discretion
Ability to perform various duties simultaneously with efficiency and focus
Successful at organizing workload to ensure timely and accurate task completion
Ability to effectively present information in one-on-one and small group situations to applicants and other employees of the organization
Ability to apply common sense understanding to carry out instructions furnished orally, written, or diagram form and ability to deal with problems involving several variables in standardized situations
Valid driver license with acceptable motor vehicle record to maintain zoo standards of insurability
Education and/or Experience:
High School diploma or equivalent
Two to three years experience in office administration preferred or certificate from college or technical school with three to six months related experience and/or training; or an equivalent combination of education and experience
Physical Demands:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Team oriented environment
Ability to work holidays and weekends as needed
Ability to work special events and functions including trainings and orientations as needed
Ability to work outdoors in heat, cold and inclement weather
Disclaimer
The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as a complete inventory of all responsibilities, duties and skills required for the position.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.
Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.
Benefits
This is a full-time position and offers the following benefits:
Medical and Prescription Drug (Employee Coverage 90% Employer Paid, Dependent Coverage 55% Employer Paid)
Vision
Dental
Basic Life AD&D (100% Employer Paid)
Short Term Disability (100% Employer Paid)
Long Term Disability (100% Employer Paid)
Supplemental Life
Flexible Spending Account
401k
Paid Time Off (Accrual Equivalent to 5 Weeks Per Year)
PTO Rollover
PTO Sell Back
Free Zoo Membership
Free Guest Passes
Discounts on Food, Merchandise, Attractions, Admission and Programs
Job Details
Pay Type
Hourly
Show more
Title: HOA Administrative Assistant
Company: Plantation Lakes Community Association
Location: Millsboro, DE
