Overview
HOA/Golf Club Admin Assistant Jobs in Naples, FL at Quail Village Golf Club
Administrative Assistant Back Office
At Aertssen Logistics USA Inc., we’re paving the future of heavy machinery logistics with innovative solutions that push the boundaries of efficiency and reliability.
Based in the heart of America’s Southeast logistics hub, Savannah, GA, we specialize in the transportation, handling, final assembly, and management of your construction, agriculture, and aerial lift equipment.
Your 4PL expert, every step of the way!
Longing for a steady career in heavy machinery logistics in Savannah, Georgia? Join our team of experts and become part of an innovative journey, contributing to complex logistics projects with your passion and ambition. As a family company, we promise you a family corporate culture, good wages, and above-average benefits.
Your next career opportunity is just a click away – start exploring now!
Location: Rincon, GA
Type: Full-time
Shift Information: First shift
Hours: 7:00 AM-3:30 PM Eastern Time
Position Summary
Aertssen is seeking a highly organized and detail-oriented Administrative Assistant Back Office to join our growing team. The Administrative Assistant Back Office position handles shipments, paperwork, and driver interaction. This position is responsible for updating systems, scheduling appointments, and assisting with invoicing. This role also ensures compliance with company policies and keeps operations running smoothly.
Responsibilities
1. Logistics Administration
Greet drivers and ensure they have the correct paperwork.
Book appointments for shipments at our warehouse.
Help with arranging and following up on truck transports.
Log in- and outbound shipments in the system and update the planning.
2. Operational Administration
Update machine status and other relevant data in the Warehouse Management System (WMS).
Create and log work orders in the WMS.
3. Scheduling and Coordination
Coordinate with Client/Account Coordinators on the urgency of work orders.
Provide input to operations so they can make accurate plans.
Point of contact for questions on work orders and machine status.
All this is always carried out taking into account our company’s quality, environmental, and health policies.
Qualifications
Previous experience in an administrative or logistics role is a plus.
Strong written and verbal communication skills.
Excellent organizational and time management abilities.
Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Attention to detail to ensure accurate data entry in the WMS.
Aertssen Logistics USA, Inc. is an equal-opportunity employer. All candidates who receive a written offer must be able to pass a drug test and background check.
Aertssen Logistics USA, Inc. has established an alternative dispute resolution program that involves binding arbitration to resolve legal disputes that may arise out of the application or employment context.Show more
Title: HOA/Golf Club Admin Assistant
Company: Quail Village Golf Club
Location: Naples, FL
