Overview
Holistic Health Office Assistant Jobs in Summerlin at With Love & Co
Job Title:
Administrative Assistant
Reports To:
Director of Operations
About Us:
CUBE Events is a premier event management agency specializing in high-impact corporate events across the Caribbean. We pride ourselves on redefining excellence in the events industry, fostering a collaborative, innovative, and high-performing culture. Our Assistant Office Manager plays a vital role in supporting our team and ensuring seamless operations to deliver exceptional client experiences.
Job Overview:
To provide administrative, accounting, and organizational support for the company’s daily operations, with an emphasis on tasks related to accounts receivable, accounts payable, document management, and coordination of office and logistical duties. The Administrative Assistant is a key resource in ensuring smooth operations and compliance with administrative processes, supporting the execution of events and internal operational control.
Essential Duties:
Record and follow up on supplier invoices (accounts payable).
Issue client invoices, track collections, and manage follow-ups (accounts receivable).
Manage physical and digital filing of administrative documents, contracts, and agreements.
Support internal purchasing processes: quotes, purchase orders, and coordination with vendors.
Follow up on supplier payments and requests for supporting documents or required evidence.
Assist with account reconciliations and monthly accounting reports.
Maintain updated inventory of general office and event supplies.
General Duties:
Provide support in basic event logistics coordination (transportation, lodging, meals).
Handle administrative tasks such as drafting letters, reports, memos, and email follow-ups.
Support in the preparation of operational reports, financial summaries, and required documentation for management.
Answer phone calls and manage general business information inquiries.
Candidate Profile:
Responsible, organized, discreet, and detail-oriented individual.
Ability to handle multiple tasks simultaneously.
Comfortable interacting with internal teams, vendors, and clients.
Collaborative, proactive, and service-oriented attitude.
Education and Experience Requirements:
Associate degree or technical certification in Administration, Accounting, or related fields.
Minimum of 1 year of experience in administrative and accounting roles.
Basic knowledge of accounting processes: accounts payable, accounts receivable, reconciliations.
Proficiency in Excel, administrative systems, and email.
Working Conditions:
Full-time, on-site position.
Regular office hours with flexibility depending on event workload.
Reports to: Operations Director.
Dynamic and collaborative work environment.
Key Competencies:
Organization and time management
Basic accounting knowledge
Effective written communication
Handling of confidential information
Service orientation and proactivity
Performance Indicators (KPIs):
Timely completion of billing and payment records.
Accuracy in reconciliations and accounting documentation.
Responsiveness and effective support to the operations team.
Reduction of administrative or financial errors.
Level of organization in files and internal processes.
Why Join CUBE Events?
CUBE Events is a dynamic, forward-thinking company committed to pushing the boundaries of corporate events. As an Assistant Office Manager, you’ll play a key role in ensuring operational success and supporting the growth and engagement of our team.
Here’s what we offer:
Competitive compensation and growth opportunities.
Comprehensive medical benefits after the probation period.
Paid time off, sick leave, and paid holidays annually.
Performance bonus, Christmas bonus, and annual performance reviews.
Professional development incentives to support your career growth.
Wellness program to enhance health and motivation.
Join Us in Shaping the Future of Events
If you’re ready to take your administrative, financial, and human resources expertise to the next level in a creative, supportive environment, CUBE Events is the perfect place for you.
Equal Opportunity Statement
CUBE Events is an Equal Employment Opportunity Employer. We are committed to fostering an inclusive environment and welcome applicants of all backgrounds. All qualified applicants will receive consideration regardless of gender, race/ethnicity, gender identity, sexual orientation, veteran status, disability, or any other protected status.
Apply Now and Start Your Journey with CUBE Events!
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Title: Holistic Health Office Assistant
Company: With Love & Co
Location: Summerlin
