Overview
Hospitality Services Admin Administrative Assistant – Part Time 1pm-5pm Jobs in Los Angeles, CA at CEDARS-SINAI
Entry level opportunity for a Front Desk Administrative Receptionist supporting members and business partners of multiple HOA communities. This is an in-office role, 5 days a week, at the corporate office in Falls Church. This role will support Community Association Managers, Homeowners, Members of the Board of Directors, Developers, Contractors, and Vendors.
Ideal candidate will have 1+ years of experience in a corporate office setting performing reception, customer service, and administrative functions. Requirements: Service Driven, Customer Focused, and Team Oriented. Career development opportunities are available.
JOB DUTIES
Organizes and prepares incoming and outgoing correspondence.
Receives and responds to incoming phone calls and emails from clients and vendors.
Interprets client account ledgers, replies to client account balance inquiries, researches discrepancies.
Prepares and tracks time sensitive forms for clients and vendors
Updates client database – contact information [address, phone, email]
– enter notes into client accounts
Maintains vendor database – add/update vendor information, obtain w9 and proof of insurance
Prepares documentation for accounts payable vouchers and submits invoices for payment
Processes print jobs, scanning and faxing as needed
Uses Excel, software and computer systems to track projects
Other duties as assigned.
Requirements:
Requires a high school diploma or GED; Bachelors or Associates degree preferred.
1 – 3 years of directly related clerical or administrative support experience required; HOA, property management or condominium management related experience is a plus
Must be able to use MS Office 2007 or later, particularly Excel and Word. Must be able to adapt to management software and computer programs being utilized by company.
Ability to interpret and follow verbal and written instructions
Ability to communicate effectively, both verbally and in writing and exercise diplomacy
Knowledge of business correspondence including rules of grammar, sentence structure, punctuation, and spelling
Interpersonal skills necessary to effectively interface with all levels of personnel and work in a team environment
Demonstrated ability to maintain confidentiality of records and to use discretion in the performance of daily activities
Must be able to perform diversified but semi-repetitive operations following standardized methods and procedures under changing conditions.
Additional information
All your information will be kept confidential according to EEO guidelines.
Title: Hospitality Services Admin Administrative Assistant – Part Time 1pm-5pm
Company: CEDARS-SINAI
Location: Los Angeles, CA
