Overview
Hotel Front Desk Clerk Jobs in Waco, TX at Hotel Indigo Waco-Baylor
About Us
We are an architecturally focused building envelope consulting firm based out of Seattle Washington. We provide the needed construction documents (drawings, specifications) and construction administration (including site inspections) for a wide range of new and existing construction projects. We have developed a practical and effective approach to ensuring the durability and sustainability of building design. We practice in Washington State, Arizona, Nevada, Oregon, and California.
We are a small firm & we like it that way! This allows us to be more responsive and have a strong sense of identification with our projects.
Our recommendations will always be in our clients’ best interests. We work collaboratively and take a solutions-focused approach, valuing positive relationships and long-term economic solutions above all else.
We are agile and ever-evolving, pioneering new ways to solve our projects problems, even for issues our clients may not be aware of yet
It is our attention to the details of project budget, timelines and keen project management that ensure all teams meet their project goals and intent.
We are passionate about continuous improvement, leaving no stone unturned in the search for the best solutions to the project challenges.
We are seeking someone who:
· Is productive, proactive, takes the initiative and enjoys being part of a team.
· Has advanced writing skills and is very organized. This position requires someone who can coordinate and organized many projects at once.
· Has the ability to self-direct, strong background in project/construction management, and client relations
· Someone who likes to share and teach the team, as well as someone who likes to learn.
Position Summary
We are seeking a highly organized and detail-oriented Office Administrator to join our team. As an Office Administrator, you will be responsible for managing various administrative tasks and ensuring the smooth operation of our office. This is a full-time position with opportunities for growth and advancement.
Position Accountabilities
The following are essential job responsibilities / accountabilities:
This position reports to The Owner and Vice President of Operations & Finance:
1. Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
2. Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement, and housekeeping of office facilities.
3. Supervises the maintenance of office equipment, including copier, computers, etc.
4. Responsible for the facilities day-to-day operations
5. Handle incoming and outgoing correspondence, including mail, emails, and phone calls
6. Creates and maintains database and spreadsheet files as necessary
7. Coordinate and schedule appointments, meetings, and event
8. Monitor the 401k program, administer benefits, and prepare end of year census
9. Manage all vendor relations to set up benefits for employees
10. Ensure that all employees are offered and provided with benefits
11. Respond to staff inquiries about HR policies and procedures and inform staff of benefit information, changes, and new opportunities.
12. Maintain accurate, up-to-date, and confidential files for all employees.
13. Responsible for unemployment claims and workers compensation reporting
14. Keep up to date with business/company licenses & certifications
15. Renew and manage liability insurance and fiduciary insurance
16. Contract management – Oversee contracts, legal documents, and insurance policies for both the firm and all projects. Propose language revisions.
17. Assist with proposal set up.
18. Organize and maintain physical and digital files and records. A high portion of this role will include electronic filing.
19. Scan checks for deposits.
20. Assist with invoicing as requested.
21. Project support as requested from Project Managers, to include setting up new projects.
22.Functions as the primary HR responsible party, assists in negotiating benefits, on-board process for new hires, termination process for terminating employees etc.
23.Support team members with administrative tasks as assigned.
24.Maintain a clean and organized office environment. There is a current need for office reorganization.
Special Events:
1. Marketing and Events as needed.
2. Year End & Year Begin Services – Operations tasks
3. Facilities – Manage, evaluate, and Implement office needs. Including negotiating and contracting lease agreements
4. Event Planning – Annual company holiday parties, Team Events, Anniversary parties.
5. Firm Training – Develop training information, resources, and provide ongoing support the team.
This is a full-time salaried position; we offer a fun work environment, with competitive compensation and benefits.
Please send your salary requirements with your resume. Please include a cover letter with all resume submissions.
Thank you for your interest and we look forward to hearing from you!
Qualifications
Preferred Bachelor’s degree or equivalent experience.
Proven experience in office management or administrative roles, at least two years of previous experience.
Ideal candidate will have HR and Marketing experience. If no prior HR experience, this role will require training courses in HR.
Strong organizational skills with the ability to multitask and prioritize tasks effectively
Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
Excellent communication skills, both written and verbal
Ability to work independently with minimal supervision
Previous experience in team management is preferred
Work authorization
United States
Compensation:
Compensation is competitive and commensurate with experience. We offer a full benefits package and opportunities for professional growth.
Commitment to Diversity:
We seek individuals of all ethnic and racial backgrounds to apply for this position. We are committed to maximizing the diversity of our organization.
Equal Employment Opportunity:
Equal employment opportunity and respect in the workplace are fundamental principles at our firm. We prohibit and do not tolerate harassment, intimidation, bullying, discriminatory, or retaliatory behavior. All aspects of your employment are based upon your personal capabilities and qualifications, without regard to race, color, religion/creed, sex/gender (including pregnancy and gender identity), sexual orientation or perceived sexual orientation, national origin, alienage or citizenship status, disability, age, military status, marital status, partnership status, status as a victim of domestic violence, genetic predisposition or carrier status, or any other protected class as established by federal, state, or local law.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Professional development assistance
Retirement plan
Vision insurance
8-hour shift
Supplemental Pay:
Bonus pay if guidelines are met
Work Location:
3 Days in the office (Tuesday – Friday) / Remote work on Monday’s and Friday’s
Benefit Conditions:
Waiting period may apply
Job Type: Full-time
Pay: $38,000.00 – $48,000.00 per year
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance
Schedule:
8 hour shift
People with a criminal record are encouraged to apply
Education:
Associate (Required)
Ability to Relocate:
Seattle, WA 98109: Relocate before starting work (Required)
Work Location: Hybrid remote in Seattle, WA 98109
Title: Hotel Front Desk Clerk
Company: Hotel Indigo Waco-Baylor
Location: Waco, TX
