Overview
HR Admin Assistant Jobs in Phoenix, AZ at CENTRAL ARIZONA SHELTER SERVICES INC
Full Job Description
Description:
Job Summary: Ensures the smooth running of the administrative front office on a day-to-day basis to include providing support to the Executive, Development, Accounting, Programs, Operations, and Human Resources departments. Manage the front office to ensure effective and professional telephone and mail communications both internally and externally, oversee office operations to include reception area, meeting, and supply rooms, maintain office equipment including computers, copier, fax, telephones, etc. Oversee calendaring of meeting rooms, greet and direct visitors, and answer and route phone calls. Inventory and order supplies as directed.Position Type and Expected Hours of Work:This is afull-timeposition.Days are Monday – Friday 8 AM to 5 PM, with unpaid Lunch break from 12 Noon to 1 PM.
Essential Functions:1.Oversee front office operations:
Assist the Executive, Development, Accounting, Programs, Operations, and Human Resources departments and other staff with miscellaneous projects as requested.
Organize front office operations and procedures, oversee mailings, distribute incoming mail, review and approve supply requisitions, monitor levels of office supplies, make recommendations regarding professional maintenance of the administrative offices and the need of additional office equipment.
Purchase and receive office supplies and check for accurate pricing and fulfillment of order before forwarding packing lists and invoices to Accounting.
Oversee the use and preparation of meetings rooms, calendar meetings so there are no conflicts, provide access to meeting attendees, and secure rooms when meetings end.
Ensure lobby and meeting rooms are neat, organized and inviting; request facilities clean meeting rooms prior to meetings; test AV and other equipment prior to the start of meeting.
Maintain inventory of IT equipment, track distribution, and request service. Make sure AV equipment is in working order at all times. Make recommendations regarding the need for additional or enhanced equipment.
Scan checks received, complete Incoming check log, and forward to Accounting.
Oversee the postage meter and copier/printer and request service when required.
Update and maintain documents with current information such as phone lists and order forms.
2.Provide frontline support to the Executive, Development, Accounting, Programs, Operations, and Human Resources departments.
Serve as the first point of contact for agency visitors, donors, and vendors, and answer and direct incoming phone calls.
Assist administrative staff with phone calls, emails, or projects as directed.
Calendar All Staff meetings and coordinate with Human Resources to schedule New Hire Orientation.
Support Development as needed with visitor tours.
Order food and beverage for board meetings and other meetings, order ice and other supplies that will be needed, keep a stock of bottled water available to visitors, oversee the needs for the break room, and interface with break room vendor
Perform clerical tasks such as filing, scanning, shredding, and copying documents.
Other Duties:
Perform other duties as required.
Needed Competencies and Proficiencies:· Skilled at time management and organization.· Professional appearance and positive demeanor; ability to set and maintain professional boundaries.· Excellent written and verbal communication skills with careful attention to accuracy and details.·…
Title: HR Admin Assistant
Company: CENTRAL ARIZONA SHELTER SERVICES INC
Location: Phoenix, AZ
Category:
