Overview
HR Admin Assistant/Admin Assistant Jobs in Santa Ana, CA at TIGHT QUARTERS INC.
Salary
Depends on Qualifications
Location
Many, LA
Job Type
Classified
Job Number
206993 NLHSD AC1-3 MaNa 031425
Department
LDH- Northwest Louisiana Human Services District
Opening Date
03/14/2025
Closing Date
3/24/2025 11:59 PM Central
Supplemental Information
nlhsd.org
The Northwest Louisiana Human Services District was formed to provide local governance and direction for behavioral health and developmental disability services for individuals residing in the nine parishes of Bienville, Bossier, Caddo, Claiborne, DeSoto, Natchitoches, Red River, Sabine and Webster.
This position is with the Northwest Louisiana Human Services District’s Many and Natchitoches Behavioral Health Clinics located at 265 Highland Drive, Many and 210 Medical Drive, Natchitoches, LA. The incumbent will work 2 days a week in Many and 3 days in Natchitoches.
The incumbent is an integral member of the administrative services and service delivery teams, working closely with direct service provider staff, supervisors, and clients as the receptionist/scheduling specialist and fiscal administrative coordinator for Many clinic. Incumbent also serves as the Medical Records clerk for the Natchitoches clinic.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
As part of a Career Progression Group, vacancies may be filled from this recruitment as an Administrative Coordinator 1, 2, or 3 depending on the level of experience of the selected applicant(s). Please refer to the ‘Job Specifications’ tab located at the top of the LA Careers ‘Current Job Opportunities’ page of the Civil Service website for specific information on salary ranges, minimum qualifications and job concepts for each level.
Pay Ranges –
Administrative Coordinator 1 – $10.50/hour – $18.00/hour
Administrative Coordinator 2 – $12.03/hour – $20.61/hour
Administrative Coordinator 3 – $13.77/hour – $23.59/hour
**Note regarding the pay range: The maximum amount listed is the maximum salary a person can make while in this title/level over their career and not the maximum amount we are allowed to pay a new hire.
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
For further information about this vacancy contact:
NW LA Human Services District
Human Resources
1310 N Hearne Ave
Shreveport, LA 71107
318-676-5111
Minimum Qualifications
MINIMUM QUALIFICATIONS:
No experience or training is required.
Job Concepts
Function of Work:
To perform a variety of clerical duties that are routine in nature in support of the staff members and/or operations of an organizational unit or program.
Employees usually follow detailed instructions or procedures. Very limited, if any, discretion is required in the performance of these duties.
Level of Work:
Entry.
Supervision Received:
General from higher-level clerical and/or supervisory personnel.
Supervision Exercised:
None.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Coordinator 2 by the absence of experienced-level duties that require some independent judgment to perform.
Examples of Work
NOTE: Positions allocated at this level tend to focus on a few examples of work as listed below:
Serves as the receptionist/scheduling specialist and fiscal administrative coordinator for patient records for the Many BHC and the Medical Records Clerk for Natchitoches BHC.
Answers all incoming calls, determines disposition, documents all calls and follow-up actions taken.
Greets clients and visitors and directs then to their appropriate destination and/or notifies staff of their arrival.
Verifies Medicaid accounts through Medicaid website.
Receives deliveries and monitors fax machine.
Performs scheduling, cancelling, and rescheduling of all appointments served by clinic.
Maintains client information in database.
Performs all calculating, posting and verifying duties to obtain financial date for maintain accounting records for Many clients.
Prepares monies for deposit daily.
Serves as Medical Records custodian.
Performs related duties as assigned.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave – Up to six weeks paid parental leave
More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave – State employees receive the following paid holidays each year:
New Year’s Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran’s Day,
Thanksgiving Day and Christmas Day.
***** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
Teacher’s Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Title: HR Admin Assistant/Admin Assistant
Company: TIGHT QUARTERS INC.
Location: Santa Ana, CA
