Overview
HR & Administration Officer Jobs in Dubai, United Arab Emirates at National Bank of Kuwait
Title: HR & Administration Officer
Company: National Bank of Kuwait
Location: Dubai, United Arab Emirates
Key Responsibilities & Accountabilities
HR Support:
1. Assists the Head of HR & Admin in HR related matter such as:
Ensuring that staff documents records are updated (visas, Emirates ID, etc.)
Ensuring all job descriptions are completed, approved, and signed off
Handles ad hoc, HR related matter when required.
Administration Support:
2. Attends to customer calls in a highly professional and pleasant manner, maintaining quick response and excellent services.
3. Receives the entire Bank’s incoming mail through various methods. Ensure it is all stamped with receiving stamp. Register the same in the relevant logbooks and maintain the same in organized order. Arrange the mail and dispatch to concerned departments.
4. Process the purchase & payments of supplies i.e. printed forms, stationeries, supplies, equipment, etc. ensuring that the policies and procedures is being practice.
5. Updates all necessary records (such PO & Contracts Register, etc.) for future reference.
6. Oversee the renewal of all service contracts in the bank in coordination with business and legal departments.
7. Manages advance cash and utility payments (i.e. DEWA, Salik & Etisalat) in both branches. Manages and updates NBK branches various register as below:
Assets register via instructing and advising assigned team members on the physical inventories schedules while ensuring lists is coordinative with Financial Control records.
Key register for safes, fireproof, etc., Key log for office filing cabinets and Stamp Register.
8. Assisting the Department’s Manager with the following duties:
Assist on preparing the necessities on renewal/issues related to different insurance policies (medical, PAR, EEI, etc.) of the bank.
Supervising activities relating to operation and administration of communications systems, including telephones, access cards, etc… in co-ordination with IT.
Negotiating and overseeing effectively on general services contracts with vendors to obtain the best terms and conditions for the bank.
Assists on outsourced contracts such as tea ladies, security guards, etc…
Ensuring vendor’s regular maintenance visits are being scheduled and done; handles any ad-hoc maintenance requirements.
Assisting partially on related work for opening of a new branch or relocating a branch.
Handles the filing of the department in a proper manner.
9. Manage CCTV, Access Control, Alarm System requirements are as per local regulations including coordination with stakeholders and local vendors.
10. Running routine inspections within the bank including supervising the monthly and quarterly service PPMs within the bank including its branches.
Qualification & Experience
University degree.
Minimum 4 years’ experience in HR/Admin
Technical background related to CCTV, Alarm & Access Systems is an advantage
Experience in handling facilities management
Competencies
Developing others
Teamwork initiative
Building and maintaining relationships
Problem solving
Results Oriented
Skills
Ability to resolve issues quickly and effectively
Attention to detail and accuracy
Excellent computer skills.
Strong oral and written communication skills.
Strong interpersonal relations skills
Strong knowledge of the bank’s policies and procedures
Candidates with UAE banking & financial services and are currently in the UAE are encouraged o apply. If you meet the above experience requirements and criteria, please send your application and CV to [email protected].
Due to high volume of applications we receive, only shortlisted candidates will be contacted for an interview.
