Overview
HR Administrative Assistant Jobs in West Berlin, NJ at FEDERAL RENT A FENCE
Administrative Secretary
496234
Grand Forks, North Dakota, United States
Pathology
Administrative/Professional
Full-time Staff
Closing on: Mar 23 2025
Salary/Position Classification
$36,000 + annual, Non-Exempt (Eligible for overtime)
40 hours per week
100% Remote Work Availability: No
Hybrid Work Availability (requires some time on campus): No
Purpose of Position
The administrative secretary position is essential to support our mission, faculty, staff, and students in the Pathology Department. This position is fundamental in performing day-to-day office responsibilities, ordering supplies, assisting in the recruitment process, and serving as administrative support for the Forensics program.
Duties & Responsibilities
ADMINISTRATIVE AND SECRETARIAL SUPPORT
Serve as receptionist for the department by answering and assisting callers, transferring calls as necessary and answering department emails and voicemail in a timely manner, greeting, welcoming, and providing a positive and helpful experience for visitors to the department and campus
In a professional and timely manner, assist students, faculty and staff members by problem solving to answer questions and/or refer to appropriate person/department, coordinate and collect data for annual or periodic reports for departmental and grant reporting, make travel arrangements for faculty, staff, and students and process travel reimbursements, schedule meetings, appointments, and reserve space for meetings, and assist with formatting of manuscripts, grants, forms, and educational materials as needed
Retrieve and distribute mail and other correspondence to faculty and staff. Occasionally pick up or deliver mail to/from other offices across campus
All aspects of ordering supplies to include but not limited to paying invoices, preparing purchase orders, receipting orders, order name tags, name plates, and business cards and distribution of supplies. Also includes handling departmental purchasing card, including following procedures for running and submitting monthly statements
Assist in coordination and work during the Annual INBRE Symposium (outside normal business hours) and with programming for summer camps
FACULTY, STAFF, AND STUDENT RECRUITMENT AND PAYROLL SUPPORT
Run required payroll reports each pay period and confirm accuracy of funding sources
Assist in HR related processes, including hiring and processing of paperwork
SERVE AS RECORDS COORDINATOR, ASSET & ACCESS MANAGEMENT COORDINATOR, AND TELEPHONE COUNSELOR
Records Coordinator:
Work with SMHS Records and Information Management personnel to develop an maintain the active and inactive filing systems
Ensure compliance with RIM policies and procedures, including retention and destruction
Conduct annual file generation and records destruction processed in conjunction with SMHS RIM personnel
Attend training sessions as necessary
Asset Management Coordinator:
Monitor and track all major and minor inventory purchases, adding asset tags to new items as necessary
Complete annual inventory processes according to UND Asset Management and SMHS guidelines
Maintain accurate minor inventory spreadsheet as changes to inventory occur (i.e. adding assets as new equipment is acquired, removing assets as surplus forms are completed)
Process surplus forms for assets that are no longer needed/working
Attend training sessions as necessary
Access Management Coordinator:
Request key and electronic door access for new employees, students, and others as needed
Conduct annual key inventory according to UND Lock Shop and facilities guidelines
Telephone Counselor:
Communicate with UND Telecommunications for phone order, hookups, new user requests, and other telecommunications business
Train departmental users on existing and new telephone features
Troubleshoot telephone issues with departmental users as necessary
Attend training sessions as necessary
ADMINISTRATIVE SUPPORT FOR FORENSIC PRACTICE
Order supplies for forensic practice
Process completed autopsy files and reports
Prepare invoices and other billing documents as necessary
Assist with contract management and preparation
Process requests for autopsy reports
Ensure all correspondence is sent securely and confidentially and in compliance with state and federal laws
Other duties as assigned to support the Forensics team
Required Competencies
Excellent oral and written communication skills
Ability to multitask and prioritize work assignments
Ability to work both independently and as a member of a team
Exhibit work habits reflecting reliability, organizational skills, and high degree of accuracy
Ability to effectively communicate with a diverse group of people while maintaining professionalism, confidentiality, and a positive and helpful attitude
Ability to problem solve
Minimum Requirements
High school diploma or GED
Two years experience in an administrative/office setting
Experience using Microsoft Office software (Word, PowerPoint, Outlook, Excel)
Successful completion of a Criminal History Background Check
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment.
Preferred Qualifications
Associates degree in business administration or related field
Work experience in a medical or academic setting
Knowledge of NDUS/UND policies, procedures, and software
To Apply
Please complete online application and attach cover letter and resume by the closing date of the posting.
Please note, all employment postings close at 11:55pm CST.
Position Benefits
Benefits include single or family health care coverage (UND pays the full premium), life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.
Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.
UND also offers an employee tuition waiver and a variety of professional development opportunities.
Find out more about UND’s great benefits and perks here!
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Departments
Departments
Pathology
Categories
Categories
Administrative/Professional
Employment Type
Employment Type
Full-time Staff
Locations
Locations
Grand Forks, North Dakota, United States
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Additional Information
Find out why Grand Forks is Cooler.
All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.
Need help?
Please email the Human Resources Department at [email protected] or contact us by phone at 701.777.4226. If you anticipate needing any type of accommodation to participate in any portion of the University’s employment process, including completion of the online application process, please contact our office in advance of your participation or visit.
Veteran’s Preference
Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or a copy of NGB 22 from National Guard or Reserve (with a unit located in ND) or certification from the applicant’s unit command that the individual is expected to be discharged or released from active duty in the uniformed services under other than dishonorable conditions not later than one hundred twenty days after the date of the submission of the certification. If claiming disabled veteran status, proof of eligibility includes a DD-214 and a current letter of disability dated within the past year.
Confidentiality of Application Materials
Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.
Applicant Statement
All qualified applicants will receive consideration for employment without regard to disability or protected veteran status. People with disabilities and veterans are strongly encouraged to apply.
Clery Statement
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.
Title: HR Administrative Assistant
Company: FEDERAL RENT A FENCE
Location: West Berlin, NJ
