Overview
HR Administrative Assistant Jobs in Coon Rapids, MN at HOM FURNITURE
Position Summary:
We are seeking a highly organized and proactive Administrative Assistant to support a busy attorney. The ideal candidate will provide comprehensive administrative assistance, ensuring smooth office operations and assisting with legal document preparation. This role requires attention to detail, excellent communication skills, and the ability to manage multiple tasks efficiently in a fast-paced environment.
Key Responsibilities:
Administrative Support:
Provide general administrative support to the attorney, including managing the attorney’s calendar, scheduling appointments, and coordinating meetings.
Prepare and organize client files, ensuring that all required documents are available and properly filed.
Assist in drafting, proofreading, and formatting legal documents, such as letters, forms, and other necessary filings.
Perform data entry and update case management systems with accurate client information and case details.
Document Management:
Organize, scan, and file legal documents, ensuring that they are properly categorized and easily accessible.
Maintain accurate electronic and physical case files in compliance with confidentiality and legal standards.
Assist in preparing, gathering, and organizing documents for client meetings, hearings, and filings.
Client Communication:
Serve as a point of contact for clients, answering basic inquiries and providing updates on case status under the direction of the attorney.
Assist in preparing and sending client communications, such as reminders for appointments, document submissions, and deadlines.
Ensure all client information is handled with confidentiality and in compliance with legal and ethical standards.
Office Coordination and Support:
Help maintain office supplies, equipment, and resources necessary for the attorney’s work.
Assist in preparing and filing routine legal paperwork and client documents.
Coordinate and schedule client meetings, hearings, and other appointments for the attorney.
General Administrative Tasks:
Answer phone calls, direct inquiries to the attorney, and take messages as necessary.
Manage office correspondence, including sorting and distributing mail and emails.
Assist with any other administrative duties as needed to ensure the attorney’s office operates efficiently.
Qualifications:
High school diploma or equivalent; additional certification in office administration is a plus.
Proven experience as administrative assistant or in a similar administrative role, preferably in a legal environment.
Proficient in Microsoft Office Suite (Word, Excel, Outlook).
Strong communication and interpersonal skills.
Excellent organizational and multitasking abilities.
Ability to maintain professionalism and confidentiality.
Working Conditions:
Fast-paced legal office environment.
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
No weekends
Work Location: In person
Title: HR Administrative Assistant
Company: HOM FURNITURE
Location: Coon Rapids, MN
