Overview
HR/Administrative Assistant (Part-time) Jobs in Richmond, VA at Southampton Rehabilitation and Healthcare Center
Desert Toyota in Tucson, AZ is looking for a full-time file room clerk
Your primary responsibility is to maintain an organized and efficient system for storing and retrieving physical documents within an organization. Your duties may include:
Document Management: You’ll be responsible for receiving, sorting, indexing, and filing documents accurately and promptly. This may involve categorizing documents based on predefined criteria, such as date, type, or department.
Record Keeping: Keeping detailed records of files, including tracking when files are checked out, by whom, and when they are returned. Maintaining a log of file movements is crucial for accountability and efficient retrieval.
Data Entry: Entering information into computer databases or spreadsheets to create digital records of physical documents. Accuracy in data entry is vital to ensure the integrity of the information stored electronically.
Organizational Skills: Utilizing organizational skills to ensure that files are stored in a logical and accessible manner. This may involve developing and implementing filing systems that facilitate easy retrieval and efficient use of space.
Customer Service: Assisting colleagues or clients in locating and retrieving files as needed. Providing courteous and timely service to individuals requesting access to documents is essential for maintaining positive relationships within the organization.
Confidentiality: Maintaining the confidentiality and security of sensitive documents by following established protocols for handling, storing, and disposing of information.
Inventory Management: Monitoring and replenishing supplies needed for file maintenance, such as folders, labels, and storage containers. Keeping track of inventory levels ensures that operations run smoothly without interruptions due to resource shortages.
Compliance: Ensuring compliance with relevant regulations and organizational policies governing document management and record keeping. This may include understanding and adhering to retention schedules and disposal guidelines for different types of documents.
Communication: Communicating effectively with colleagues and supervisors to coordinate file management tasks and address any issues or concerns that arise.
Adaptability: Being adaptable and able to handle fluctuating workloads or unexpected challenges that may arise in a dynamic office environment.
Overall, the role of a file room clerk requires attention to detail, strong organizational skills, proficiency in basic computer applications, and a commitment to maintaining the integrity and confidentiality of documents.
We offer a full benefits package including medical, dental, short term disability, long term disability, and voluntary life insurance. The Berge Group also provides employer paid Basic Life Insurance and 401(K) with a company-match.
As part of our application process, we perform background checks and drug screening (not including thc)
We are an Equal Opportunity Employer (Gender/Minority/Veterans/Disabled) and participate with the E-Verify Employment Eligibility program. Bilingual candidates welcome.
Title: HR/Administrative Assistant (Part-time)
Company: Southampton Rehabilitation and Healthcare Center
Location: Richmond, VA
