Overview
HR Administrative Executive Jobs in Singapore, Singapore at Course
Title: HR Administrative Executive
Company: Course
Location: Singapore, Singapore
We are seeking an organized and detail-oriented HR Administrative Executive to join our team. The successful candidate will be responsible for the efficient day-to-day management of administrative functions, including invoice processing, travel management, office management, mail distribution, requisition handling, and employee engagement activities. Additionally, the Admin Executive will be responsible for creating and maintaining Power BI dashboards to track and report key performance metrics. This role demands strong multitasking abilities, excellent communication skills, and a proactive, problem-solving approach.
Scope:
Verify and process incoming invoices, ensuring compliance with company policies and procedures
Collaborate with the finance team to track payments, manage records, and resolve discrepancies
Maintain accurate financial documentation for audits and reporting
Coordinate and arrange travel logistics including flights, accommodations, and ground transportation
Develop and maintain travel itineraries while adhering to budgets and travel policies
Ensure timely processing of travel claims, reimbursements, and other relevant documentation
Oversee general office operations, including office equipment maintenance, vendor liaison, and office supplies procurement
Ensure a clean, safe, and well-organized office environment
Manage and supervise any office support staff or reception services
Sort and distribute incoming mail, packages, and courier deliveries promptly
Arrange outgoing mail and courier services, ensuring accurate documentation and timely dispatch
Manage requisitions for office supplies, equipment, and other necessary resources
Coordinate with vendors to secure competitive pricing and maintain cost-effectiveness
Keep meticulous records of requisition orders and stock levels
Collaborate with HR and management to plan and execute employee engagement activities, events, and initiatives
Maintain communication channels that keep employees informed and encouraged
Develop and maintain Power BI dashboards to track and visualize key performance indicators (KPIs)
Provide general administrative assistance to various departments as required
Handle confidential information with discretion and professionalism
Qualifications:
Bachelor’s degree in Business Administration, Management, or a related field preferred
At least 2-3 years experience in office administration or a similar role
Excellent organizational and multitasking skills
Strong verbal and written communication skills to liaise effectively with internal teams and external vendors
Attention to detail and problem-solving skills
Ability to work independently and proactively
Strong time management skills with the ability to prioritize tasks effectively
High level of professionalism and discretion
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with Power BI or similar business intelligence tools is highly desirable
