Overview
HR and Administrative Assistant Jobs in Jurong East, West Region, Singapore at Smart Cities – French Chamber Singapore (FCCS)
Title: HR and Administrative Assistant
Company: Smart Cities – French Chamber Singapore (FCCS)
Location: Jurong East, West Region, Singapore
Job Description
On behalf of one of its clients in the fragrance and flavour industry, the French Chamber of Commerce is looking for an Human Resources and Administrative Assistant.
This role encompasses both Human Resources and Administrative responsibilities, providing a unique opportunity to support key operational areas within the company. The individual will play a critical role in managing HR processes and supporting administrative tasks to ensure smooth office operations.
Human Resources Responsibilities
Support the recruitment process, including posting job advertisements and scheduling interviews.
Assist with updating HRMS (BIPO) across four modules: personnel, leave, attendance, and payroll.
Coordinate with Institutes of Higher Learning regarding internship programs.
Oversee staff training, including course registrations and logistical support for foreign trainees.
Handle visa requirements for foreign visitors and trainees.
Manage the application process for work passes, including Employment Pass, S Pass, and Work Permits.
Serve as the point of contact for outsourced service providers and manage outsourced staff.
Assist with the collection of data for Corporate Social Responsibility (CSR) submissions.
Oversee company insurance management, including group medical, property, travel, work injury, and general liability insurance.
Coordinate travel arrangements for Key Personnel, including hotel bookings.
Schedule internal and external meetings for Key Personnel.
Maintain the staff database, including updating the organization chart.
Collaborate with IT for account creation and procurement of IT equipment for new employees.
Additional Responsibility: Work closely with department heads to ensure HR operations align with company objectives and contribute to a positive work environment.
Administration Responsibilities
Manage office supplies, including stationery and pantry stock.
Coordinate travel arrangements for Key Personnel, including hotel reservations.
Attend phone calls and respond to customer inquiries.
Maintain the office filing system.
Assist with the coordination of company events.
Support the generation of reports for submission to government agencies and Robertet Grasse.
Liaise with vendors to ensure proper maintenance of office equipment.
Coordinate with vendors regarding office service agreements and contracts.
Manage relationships with vendors for facilities management services.
Submit survey requirements to relevant authorities (e.g., MOM, JTC, NEA, etc.).
Additional Responsibility: Play a key role in ensuring efficient and smooth office operations, while supporting cross-functional teams and fostering strong vendor relationships.
Requirements
At least 2 years of relevant working experience
Good interpersonal and communication skills
Independent yet able to work in a team
Proficient in Microsoft office (Excel, Word, Powerpoint)
Positive and pleasant disposition
Possess initiative in performing assigned task
check(event) ; career-website-detail-template-2 => apply(record.id,meta)” mousedown=”lyte-button => check(event)” final-style=”background-color:#6875E2;border-color:#6875E2;color:white;” final-class=”lyte-button lyteBackgroundColorBtn lyteSuccess” lyte-rendered=””>
