Overview
HR Executive Secretary Jobs in Pasig, National Capital Region, Philippines at Jollibee Group
Title: HR Executive Secretary
Company: Jollibee Group
Location: Pasig, National Capital Region, Philippines
Title: HR Executive Secretary
The HR Executive Secretary performs secretarial and administrative services for the HR Head to ensure these functions are cost-effective and contribute to the accomplishment of company objectives. He/she also assists in some HR initiatives and programs.
Key Responsibilities
Provide administrative support to the HR Head including encoding memos, letters, reports, meeting notes, and confidential documents
Sort and prioritize incoming documents
Prepare meeting materials as needed
Coordinate and schedule meetings, and prepare pre-work and agenda if required
Facilitate provision and collation of needed information
Manage the HR Head’s schedule and calendar
Prepare and maintain minutes of HR leadership team meetings
Monitor progress of division plans/projects and report to Division Head
Plan and manage travel arrangements for division-wide programs/events
Enforce and lead workplace programs (e.g. 5S, Safety & Security, Emergency Response)
Initiate programs that promote team camaraderie (e.g. HR Huddle, celebrations, team events)
Manage queries and route them to appropriate offices when necessary
Handle communication cascades within the division
Prepare and monitor the division budget; reconcile and report budget utilization
Maintain proper document filing and timely submission
Decide on appropriate level of disclosure for confidential and non-confidential information
Other Duties
Deliver tasks with quality and timeliness
Perform other jobs or assignments related to expertise for personal or team development and to support department or organizational objectives
Job Qualifications
Bachelor’s degree in Human Resource Management or business-related course with above average academic performance
At least 2 years of work experience, including at least 1 year of providing administrative support to an executive
Must be willing to work in Ortigas, Pasig (Hybrid Work Setup)
