HSE Administrative Assistant

Overview

HSE Administrative Assistant Jobs in Conroe, Texas, USA at VetJobs

HSE Administrative Assistant – Conroe, TX

Join to apply for the HSE Administrative Assistant – Conroe, TX role at Vet Jobs.

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS – Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps.

Unless specifically stated otherwise, this role is “On-Site” at the location detailed in the job post.

Job Description

An HSE Admin Assistant provides administrative support to the Health, Safety, and Environment (HSE) department, managing safety records, scheduling training, tracking incident reports, and assisting with compliance initiatives, ensuring a safe working environment by facilitating administrative tasks related to HSE procedures.

Primary Responsibilities

Monitor, track, and update applicable Third-Party databases (e.g., ISN, PEC, Achilles) with HSE required documentation (e.g., training documents, certificates of insurance).

Assist in creating and compiling HSE Global information for HSE SharePoint website, Third Party Databases (ISN, PEC, Achilles), or Tenders by locating, creating, updating current documents, policies, and procedures.

Coordinate with NOV Corporate (e.g. Legal, Risk, HSE) for reviews of customer HSE requirements against Master Service Agreements and other customer requested documents (e.g. tribal land permits).

Provide communications of external customer HSE requirements to applicable NOV personnel and follow up on compliance to requirements.

Assist in preparation for HSE Trainings, including registration, updating, and reporting for our Learning Management System (e.g. Achieve) or Third-Party databases (e.g. ISN, PEC, Achilles).

Assist in the preparation of reports, stats, balance score cards, and update of procedures.

Assist in updating field employee rosters for NOV Corporate D&A random pool.

Management and document control for HSE – Facilities-Operations including uploads into document management systems (e.g. Teamcenter).

Process Invoices for Accounts Payable and update vendor/supplier accounts (as needed) for HSE.

Assist with shared administrative functions for department and additional support to HSE Facilities, including ordering supplies, booking travel arrangements, expense reports, filing, and assist with incoming/outgoing mail, and any additional administrative support as needed.

Minimum Education Required:
High School/GED

Job Category:
Administrative and Support Services

Additional Qualifications/Responsibilities

Word & Excel proficiency

High School Diploma or GED, Bachelor’s degree preferred but not required

2-3 years general clerical experience

Excellent customer service skills

Organized self-starter who can thrive in a fast-paced and dynamic environment while utilizing their experience and skills set to deliver excellent work product

Strong problem-solving skills to identify and resolve problems in a timely manner

Excellent organizational and planning skills; individual should prioritize and plan work activities efficiently

Excellent communication skills

Must be detail-oriented

City:
Conroe

State:
Texas

Job Code:  Clerical

Affiliate Sponsor: NOV

Seniority level:
Entry level

Employment type:
Full-time

Job function:
Administrative

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Title: HSE Administrative Assistant

Company: VetJobs

Location: Conroe, Texas, USA

Category: Administrative/Clerical (Office Administrator/ Coordinator)