Overview
Human Resource Administrative Assistant Jobs in Dearborn, MI at Henry Ford College
Job Responsibilities: To assist assigned department with various administrative functions, including billings, coordinate projects by following job checklists, contractor relations, collections and daily tasks.
Specific Responsibilities
Specific responsibilities include (but are not limited to):
Answer, screen and transfer phone calls
Gather job and billing data from customer
Complete project/job setup for all new jobs in department – Job setup in Sage/Service
Trade/Procore including SOV’s & Budgets.
Maintain project Criteria Sheets and determine all items are completed by the respective associate
Certified Payroll setup (working with accounting)
Requesting COI’s and resellers permit
Track project specific insurance certificates
Creating and sending invoicing
Answering customer questions regarding invoicing
Credit card reconciliation
Entering PO’s
Responding to customer calls/emails
Vendor setup (working with accounting)
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Follow up for payment statues per RHFP collections procedures
Check/send mail
Invoice approval
Contract monthly billings – including preparing and running a billing meeting
Fill out any contractual documents needed to facilitate a completed contract.
Read through contracts searching for keywords – Certified Payroll, due date, invoices, pay apps, waivers, insurance requirements, OCIP, CCIP, retention
Complete project close out upon completion of project
Update project files for accuracy – maintain a clean and organized filing system for each project and client
Support department, and PM with tasks, as needed
PREFERABLE CONSTRUCTION BACKGROUND
Essential skills
Excellent written and verbal communication skills, organization skills, adaptability, ability to multi-task, attention to detail, decisive and action-oriented, strong time management skills, self-motivated, strong customer service skills, team player, highly competent with productivity software (MS Office products, Cloud based platforms) and other computer applications. Knowledge of Sage and Service Trade a bonus.
Working Conditions
Expected working hours and conditions are as follows:
Monday – Friday 7:00am to 4:00pm in an office setting with normal working conditions.
Physical Requirements
Repetitive tasks including, but not limited to:
Computer/tablet operation
Sitting at a workstation or desk
Email, telephone and direct communication.
Direct Reports
None
Salary Range: $23.00-$27.00 per hour Depending on Experience
Paid Time Off: 80 hours upon completion of 90-day probationary period
Holiday: 8 Paid Holidays
Health: Medical, dental, vision 100% coverage for employee after a successful completion of 90-day probationary period.
Title: Human Resource Administrative Assistant
Company: Henry Ford College
Location: Dearborn, MI
