Overview
Human Resources Admin Jobs in Hattiesburg, MS at Ergon, Inc – Refining & Marketing
General Information
Vacancy Open to
All Candidates
Employment Type
Permanent – Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
001494
NC Salary Grade Equivalency
GN06
Classification Title
Admin Support Associate – Advanced
Working Title
Administrative Support Associate
Salary Range
$35,212 – $44,015
Anticipate Hiring Range
$35,212 – $44,015
FLSA Status
Non Exempt
Division
Academic Affairs
Department
College of Business (Col)
Work Unit
College of Business
Work Schedule
8:00 am – 5:00 pm; Monday – Friday
Primary Purpose of Position
Serving as the face of the departments, the Department Coordinator for ECON & FINN acts as a liaison between College-level staff, administration, and department faculty, fulfilling the needs of Department Chairs, faculty, students, vendors, business connections, guest and visiting faculty, and College personnel.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school or an equivalent combination of education and experience.
University Preferred Qualifications:
Graduation from high school, or completion of its equivalency, and three years of office/clerical work experience, or an equivalent combination of training/experience.
Essential Job Duties
The Department Coordinator serves as the primary point of contact for the Belk College’s Economics and Finance departments and effectively manages their demands and workflows.
Duties include, but are not limited to:
Event planning and support for departmental meetings and events
Exam proctoring, Scantron processing, and other course-related and faculty support
Department budget monitoring
Assisting faculty with Digital Measures and departmental website updates
Purchasing (49erMart, P-card), supply management, P-card reconciliation, and reimbursements for faculty, visiting scholars, search candidates, guest speakers, and student organizations
Travel processing/expense report preparation
Key requests (ARCHIBUS) and room reservations
Supports data-entry needs for Departmental course schedule building
Support of the faculty recruitment process (NinerTalent system; specific duties include updating position descriptions and job postings, coordination of external advertising, applicant tracking, interview scheduling and travel reservations, and preparation of the hiring proposal) in collaboration with the department chair, search committee, and College Finance & Personnel Team
Other Work Responsibilities
The Department Coordinator must communicate effectively with various audiences, including students, parents, faculty, and staff across campus. This person must be adaptable to periodic changes in workload.
Departmental Preferred Experience, Skills, Training/Education
Bachelor’s degree;
Prior experience working in an administrative or office management role;
Prior experience working in higher education;
Experience with event planning/support;
Prior customer service experience; and
Ability to manage multiple projects simultaneously
Necessary Licenses or Certifications
Work Location
Friday Building
Posting date
03/13/2025
Closing date
04/06/2025
Proposed Hire Date
04/21/2025
Contact Information
Special Notes to Applicants
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write ‘see resume’ on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
Title: Human Resources Admin
Company: Ergon, Inc – Refining & Marketing
Location: Hattiesburg, MS
