Overview
Human Resources Administrative Assistant Jobs in Reading, England, United Kingdom at GradBay
Title: Human Resources Administrative Assistant
Company: GradBay
Location: Reading, England, United Kingdom
Job Title:European Human Resource Admin Assistant
Location:Theale, Reading (hybrid, 3 days per week in office and 2 days remote)
The Company
A world leader in the design, manufacture and distribution of electronic musical instruments including; keyboards & synthesisers, guitar products, electronic percussion kits, digital recording equipment, amplifiers and audio processing devices.
Your Role
As part of the European HR team, your role is to assist and support the day-to-day smooth running of the department and the evolution of our HR services by supporting the development, and implementation of HR initiatives and systems.
Your responsibilities will include but are not limited to:
Reporting
Produce monthly organisation charts, headcount sheets and organisation reports ensuring all changes are included. You will send a quarterly update to Roland Japan.
People Reports – monthly reports on starters, leavers, and vacancies.
Providing any ad-hoc reports upon request i.e., end-of-year reports for the finance team/monthly 121 reports.
Manage monthly payroll reports for all European countries and update the master spreadsheet.
Produce and manage the Fleet Info Sheet, updating details monthly and sending to the finance team.
Provide up-to-date staff lists for company meetings/events.
When producing these reports, you will look for areas for development and suggest ways to improve or be more efficient.
General Administration
Maintenance of our internal systems (Protime, IHCM, Actus, RTA, Private Healthcare Database, Fleet insurance database) ensuring all information is up to date and dealing with any queries from colleagues.
Manage and update staff folders, HR folders and documents in SharePoint.
Responsible for the Retreat, the HR section of our intranet. Coming up with new content/initiatives and updating the site where necessary. This includes wellness challenges/content, ensuring corporate documents and organisation charts are up to date, posting internal vacancies, creating staff emails etc. Encourage participation in wellness activities and ensure all staff are aware of wellness updates.
Manage company Doctor appointments. Including annual health checks, medicals, and blood tests.
Update approval flows where necessary and monitor the approval process, actioning changes where needed.
Collect receipts and complete the expense report each month in Concur on behalf of the HR team.
Staff Training – use Page Tiger system to create internal training courses for staff to be issued via the RTA. Arrange and coordinate external staff training, liaise with organisations, research effective courses, arrange bookings and travel, manage diaries and assist staff with any queries.
Staff Awards – keep track of long service anniversaries and employee of the month/year winners to process the necessary administration for their rewards. Assist staff with travel arrangements where required.
Assist the European HR Team with the administration, coordination, and development, of HR and company-related documents. Send updated documents to all staff when necessary, collating, filing, and auditing the process. Ensure a high level of sensitivity and confidentiality, when coordinating and processing documents, adhering to policies and compliance. Documents include but are not limited to; staff handbooks, contracts and offer letters, role profiles and job descriptions, GDPR, Employee relations c…
