Overview
Human Resources Administrator Jobs in Gauteng, South Africa at G4S
Title: Human Resources Administrator
Company: G4S
Location: Gauteng, South Africa
Main Purpose of Position
The efficient processing and administration of centralised human resources information, processes, compensation and benefits.
Key Performance Areas
Effective HR Administration
- Ensure that full vetting process has been followed upon recruitment of new incumbent
- Process all new starter documents and onboarding pack as per HR Guidelines and policy
- Provide advice on benefits offered by the Company and ensure that benefits are linked by Payroll
- Ensure a movement form is fully approved and processed including Engaging and Terminating all employees on SAGE 300 People (Promotions, Transfers, Death, etc.) and any other legislative systems/portals
- Ensure that a resignation letter or dismissal letter is received
- Activate the Exit Interview on MYlearning for resignations
- Complete benefit withdrawals (pension fund, UI19 and Certificate of service) and process Medical Aid cancellation/transfer
- Submit monthly payroll related Input to Payroll including Pay Queries
- Responsible for HR related Policies and procedures and the adherence thereof
- Ensure that Payroll Approval reaches Payroll as per set deadlines
- Oversee distribution of Pension Fund Statements, payslips and IRP5’s annually
- Oversee personnel file administration and ensure all documents are on file. Electronically and Hard Copy.
- Process leave, disciplinary outcomes and beneficiary details on Sage 300 People
- Submit Benefit Application forms to relevant Benefits partner/Insurer (i.e medical aid & multibenefit forms)
Benefits Administration
- Process Workman’s Compensation Admin, death claims and disability /Injury on Duty claims
- Ensure that employees update beneficiary forms annually
- Administer Maternity leave process and ensure the necessary agreements are in place
Timely and accurate reporting and compliance audit/reporting
- Compilation of monthly reporting and management information and KPIs
- Provident/Pension Fund Schedules and outstanding information reporting
- Provident/Pension Fund reconciliation
- Various reports as per Managements request including Board Packs etc
Health and Safety
- Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
- Participate in safety forums created by company for example safety meetings and safety talks
- Report all safety incidents to the relevant people
- Discuss all safety incidents on all levels
- Follow-up on any activities assigned through safety meeting/committee/representative/management
- Attend safety education and refresher programmes
- Comply with safety policies and procedures at workplace
- Distribute safety information as and when required
- Wear protective clothing all the time
Competencies
Knowlege:
- Knowledge of administrative procedures
- Knowledge of South African Labour Law
- Knowledge of the BCEA
Skills
- Communication (written and verbal)
- Supporting and working with others
- Delivering objectives
Attributes
- Delivering great customer service
- Sharing and cooperating
- Dealing with changing circumstances
- Understanding the organisational environment
- Attention to detail
- Work under pressure
Minimum Requirements
- Diploma or Degree in Human Resources
- Minimum 5 years experience in a position within Human Resources
- SAGE 300 People (not negotiable)
- Must be efficient in Microsoft Excel
