Overview
Human Resources – Human Resources Administrative Assistant 3 Jobs in Lebanon, TN at City of Lebanon, TN
Construction Administrative Assistant
The Construction Administration Assistant is responsible for performing duties to assist the Construction Department on various construction projects. The position requires some experience in a technical environment with a strong background in computer applications and document management.
Reports to: Senior Construction Manager
Classification: Full time,Nonexempt
Schedule: Monday-Friday 8am-4pm
Pay: $26.66-$30.77 per hour
Job Tasks
Provide administrative support to ensure efficient operation of Habitat for Humanity of Greater Newburgh’s Construction Department
Schedule and coordinate contracted construction services
Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project
Call and email sub‐contractors/prime contractors for the solicitation of proposals and bids for work in each division
Liaison between Habitat Newburgh leadership and vendors/subcontractors to obtain on-site progress
Prepare construction documents as needed, including permit and zoning board applications
Set up and maintain project contact lists and email groups
File and organize electronic and paper files
Set up meetings for Project Leaders
Obtain project information
Coordinate jobsite purchases and rentals
Collaborate with team members to submit and obtain permits at local building departments
Manages construction invoices in coordination with the Finance Department
Coordinate ongoing projects with the Construction Department
Support the administrative functions of construction projects
Keep all construction licenses current
Perform general clerical tasks such as correspondence/billing, filing, photocopying and scanning documents
Maintain electronic and hard copy filing system for all jobs
Assist in the preparation of regularly scheduled reports
Exhibit polite and professional communication via phone and email
Adhere to affiliate safety practices and uphold a safe working environment
Required Skills and Experience
2 plus years of administration experience, construction administration experience preferred
Experience working with various governmental agencies
Knowledge of lead and asbestos regulations is helpful
Well-developed communication and organizational skills
Possess multi-tasking skills
Ability to identify and drive objectives
Work effectively both individually and in a team environment
Demonstrate excellent organizational and follow-through skills
Attention to detail
Excellent judgment
Habitat for Humanity of Greater Newburgh shall not discriminate against any employee or applicant for employment because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristic, marital status, or domestic violence victim status. It shall also comply with the requirements of the Human Rights Law regarding non-discrimination based on prior criminal conviction and prior arrest.
Job Type: Full-time
Pay: $26.66 – $30.77 per hour
Benefits:
401(k)
Dental insurance
Employee assistance program
Health insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Work Location: In person
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Title: Human Resources – Human Resources Administrative Assistant 3
Company: City of Lebanon, TN
Location: Lebanon, TN
