Overview
HVAC Office Manager – Babiones FL Jobs in Williston, North Dakota, USA at ZipRecruiter
Position: HVAC Office Manager – Babiones Williston FL
Job Description
Salary:
Starting at $42,000 a year
Babiones Heating & AC is Expanding We Need an Office Manager Who Can Hit the Ground Running!
Babiones Heating & AC is a trusted, licensed, and insured HVAC company based in Williston, FL, serving Levy, Marion, and Alachua counties since 2002. We specialize in maintenance, repairs, installations, and air quality solutions for both residential and commercial clients.
We’re looking for a highly skilled, experienced, and self-sufficient Office Manager—someone who can step in on Day 1 and own the role with confidence. This is NOT an entry-level position. If you thrive in a fast-paced environment, know how to keep an HVAC office running like a well-oiled machine, and don’t need hand-holding, we want to talk to you.
What We Offer:
401(k) with Company Match: Invest in your future with our retirement savings program.
Paid Holidays & PTO: Enjoy time off while knowing your work is valued.
Comprehensive Health, Dental, and Vision Insurance: Your well-being matters.
A Leadership Role with Real Impact: You’re not just managing an office; you’re driving efficiency, organization, and operational excellence.
What We’re Looking For:
Proven HVAC Office Management
Experience:
You’ve done this before and can do it again—no training wheels here.
Deep knowledge of Quick Books Online: You can handle invoicing, payroll, and financial reports without breaking a sweat.
Service Titan Expertise: You’re comfortable with dispatching, reporting, and workflow management in Service Titan.
Strong Microsoft Suite Skills: Outlook, Excel, Word—you use them daily to keep things running smoothly.
Process-Driven & Detail-Oriented: You see inefficiencies and fix them before they become problems.
Excellent Communication & Leadership: You’re the person who keeps everything on track, supports the team, and ensures customers have a seamless experience.
Ability to Juggle Multiple Priorities: This isn’t a sit back and wait role. You need to be proactive, adaptable, and ready to handle anything that comes your way.
High Integrity & Professionalism: You’re handling sensitive financial and customer information, and we need someone we can trust.
Key Responsibilities:
Office Operations: You own the day-to-day workflow and make sure the team has everything they need to succeed.
Inventory & Vendor Management: Keep supplies stocked and coordinate with vendors as needed.
Customer Relations: Ensure top-tier customer communication, handle escalations, and support the service team with scheduling needs.
Team Support: Assist with hiring, onboarding, and managing office staff.
Financial Oversight: Handle Quick Books Online tasks, including payroll, invoicing, job costing, and financial reporting.
Scheduling & Dispatch Coordination: Work closely with the service team to optimize job flow and scheduling (Service Titan proficiency required).
Compliance & Documentation: Keep records accurate and ensure we meet all industry and company standards.
Problem-Solving & Process Improvement: Identify gaps in operations and implement solutions proactively.
Foster a High-Performance Culture: Keep the team motivated, engaged, and working efficiently.
About Babiones Heating & AC
Babiones Heating & AC is a family-owned HVAC company built on trust, quality, and top-tier service. Since 2002, we’ve been a leader in the industry, providing HVAC solutions to homes and businesses throughout Levy, Marion, and Alachua counties. Our team is growing, and we need a rockstar Office Manager to keep things running at full speed.
If You’re Ready to Step Up, Let’s Talk.
If you’re experienced, motivated, and ready to take charge, we want to hear from you. Apply today and show us what you’ve got!
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Title: HVAC Office Manager – Babiones FL
Company: ZipRecruiter
Location: Williston, North Dakota, USA
Category: Management (Administrative Management), Administrative/Clerical (Administrative Management)
