Overview
Hybrid Legal Administrative Assistant Jobs in United States at Foley & Mansfield
Summary: We are seeking an organized Office Assistant to join our team. The ideal candidate will be responsible for handling administrative tasks and providing support to ensure efficient operation of the office. The Office Assistant will help support multiple departments to ensure smooth operations.
Essential Duties and Responsibilities:
Answer phones, assisting the caller or taking a message for the appropriate individual
Direct walk-in customers or vendors in a pleasant respectful manner
Provide administrative support to various departments, including HR, finance, production, and logistics. Assist with data entry, report generation, scheduling, and other tasks as assigned
Order office and plant supplies as needed
Complete shipping and receiving log entries
Log sales and receipts
Assist with new hire onboarding, completing new hire paperwork with employees and sending necessary documents to HR and/or Payroll on a timely basis
Assist HR in providing employees with paperwork regarding insurance and sending enrollment forms to HR
Keep office area organized and free of clutter. Organize items within the plant when needed
Complete miscellaneous paperwork as needed
Other duties as assigned
This list of duties is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that senior management may deem necessary.
Qualifications/Skills:
Previous experience as an Office Assistant or other administrative role preferred
Demonstrated proficiency in MS Office products (MS Outlook and MS Excel, are required)
Familiarity with email scheduling tools, like Microsoft Teams
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person
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Title: Hybrid Legal Administrative Assistant
Company: Foley & Mansfield
Location: United States
