Overview
Institution Records Specialist, Administrative Specialist I (Ontario) Jobs in Ontario, OR at Department of Corrections
Administrative Secretary
– (25000143)
Description
Milton Hershey School (MHS) is one of the world’s best private schools, where students from lower-income families who are looking for greater opportunity can explore their individual interests to the fullest. Thanks to the generosity of Milton and Catherine Hershey, the school is fully endowed with the resources to ensure every child and staff member has what they need to succeed. The school has prepared over 12,000 graduates to lead fulfilling and productive lives and is expanding to serve more students in the coming years.
MHS is seeking an Administrative Secretary for the School Social Work Team. This role reports to the Senior Manager of Student Health Services and collaborates extensively with other Administrative Secretaries throughout MHS. Student Health Services & Social Work Services coordinate the development & delivery of the school’s student health services which include medical, dental, psychological, behavioral and social work services to support the success of MHS students. This position is located in the MHS’s Senior Division building which serves over 900 students from 9th through 12th grades.
Key responsibilities:
Extensive calendaring & event coordination
Addressing urgent matters proactively & professionally
Extensive record-keeping, records retention protocols and upholding student and family confidentiality
Pro-actively communicating and collaborating with others within MHS and with key collaborators
Drafting & finalizing communications, presentations, meeting minutes and reports.
Ensuring timely & effective communication with staff, students, and other stakeholders
Coordinating, consolidating, and disseminating information on a pro-active basis
Processing financials and monitoring budgets
Providing miscellaneous administrative support such as phones, filing, ordering materials, data entry, etc.
Project management
Front office organization and greeter for students and visitors
Other duties as needed.
Location: On-site in Hershey, PA
Schedule: Monday – Friday, 8:00 AM – 4:30 PM (flexibility required)
Hourly Pay: $19.45 – $25.96 (commensurate with experience)
Benefits: Comprehensive package including medical, dental, and vision insurance, retirement savings with employer contribution, paid time off, wellness benefits, and free lunches.
Qualifications
High School Diploma or GED required, Bachelors preferred
At least 3 years of successful administrative support experience in a high-volume, fast-paced work setting. Experience in a health care setting preferred
Proficiency in using Microsoft and Apple applications, as well as with databases
Experience with financial administration responsibilities desired
Exceptional ability to organize, multi-task, and prioritize competing responsibilities and deadlines
Exceptional communication skills, both written and verbal
High degree of detail and quality orientation, initiative, professionalism & good judgement, customer service orientation, and confidentiality required
Candidates must demonstrate a high degree of integrity as all MHS staff are role models for students
Candidates must be eager to actively engage with students and their families/sponsors.
Schedule: Full-time
Job Type: Standard
Job Posting: Jun 30, 2025
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Title: Institution Records Specialist, Administrative Specialist I (Ontario)
Company: Department of Corrections
Location: Ontario, OR
