Overview
Intermediate Admin Executive Jobs in Philippines at Pherrus Financial Services
Title: Intermediate Admin Executive
Company: Pherrus Financial Services
Location: Philippines
Company Description Pherrus Financial Services is a trusted business accounting firm based in Sydney, known for delivering high-quality, tailored financial and tax advice. The team provides innovative, industry-focused solutions that support clients in starting and growing businesses, optimizing tax positions, and strengthening overall financial health. Pherrus places strong emphasis on client success, measuring its own performance by the outcomes achieved by the businesses it supports. The firm is committed to building long-term relationships through care, integrity, and proactive guidance, including comprehensive financial health checks.
About the Role
We are seeking a highly organised and proactive Intermediate Admin Executive to support our accounting and advisory teams in delivering exceptional client service.
This role is central to the smooth operation of our business. You will work closely with accountants and advisers, assisting with client administration, document management, workflow coordination, scheduling, and day-to-day operational support.
The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys helping others stay organised and productive.
Key Responsibilities
> Administrative & Operational Support
• Provide day-to-day administrative support to accountants and advisers managing a portfolio of clients
• Assist in coordinating workflows, deadlines, and client deliverables
• Support the preparation, organisation, and processing of client documentation
• Maintain accurate records and ensure information is properly filed and tracked
• Assist with data entry, reporting, and administrative tasks as required
> Client & Communication Management
• Serve as a point of contact for client administrative queries
• Coordinate client communications and follow-ups
• Ensure client requests are actioned promptly and professionally
• Assist in scheduling meetings and managing calendars for team members
• Support onboarding and ongoing client administration activities
> Document Management & Systems
• Prepare, review, and process documents with a high level of accuracy
• Manage document workflows through internal systems and platforms
• Ensure client records remain up to date and compliant with internal procedures
• Assist with process improvements and administrative efficiencies
• Support the maintenance of templates, registers, and administrative resources
> Team Coordination
• Support accountants and advisers in meeting client deadlines
• Assist with report preparation, formatting, and document collation
• Coordinate tasks across multiple stakeholders to ensure smooth workflow management
• Help identify opportunities to improve internal processes and team productivity
What We're Looking For
Essential
• Minimum 2 years' experience in an administrative, executive assistant, client services, or professional s services support role
• Strong organisational and time management skills
• Excellent verbal and written communication skills
• High attention to detail and commitment to accuracy
• Ability to manage multiple priorities and competing deadlines
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel
• Ability to work independently and take ownership of tasks
Highly Regarded
• Experience within an accounting, bookkeeping, financial services, or professional services environment
• Experience using Xero
• Experience using FYI, XPM, or similar practice management systems
• Accounting, bookkeeping, or business administration qualifications
• Exposure to client administration and document management processes
Personal Attributes
• Proactive and solutions-focused
• Highly organised and dependable
• Strong customer service mindset
• Comfortable working in a fast-paced environment
• Takes initiative and follows tasks through to completion
• Team-oriented with a willingness to support others
Why Join Us?
• Work alongside experienced accountants, advisers, and business leaders
• Be part of a growing and dynamic professional services firm
• Gain exposure to accounting, advisory, and business operations
• Opportunities for growth and career progression
• Support clients across Australia, the Pacific, and Asia
• Collaborative and supportive team environment
Who This Role Is Perfect For
• You enjoy organising people, processes, and workflows
• You thrive on helping teams operate efficiently
• You have strong administrative skills and enjoy working in a client-focused environment
• You take pride in accuracy, attention to detail, and delivering quality work
• You enjoy learning and developing within a professional services business
Who This Role May Not Suit
• You prefer highly repetitive work with limited variety
• You struggle to manage multiple priorities and deadlines
• You do not enjoy working with clients or supporting a team environment
• You require constant supervision to manage day-to-day responsibilities
How to Apply
Please submit your CV along with a brief cover note outlining:
• Your administrative or client service experience
• Any experience working in accounting, bookkeeping, or professional services
• Your experience with Xero, FYI, or similar systems
• Why you are interested in joining our team
Salary Range: AUD $1,300 – $1,900 per month, commensurate with experience, qualifications, and capability.
