Overview
Invoicing Specialist Jobs in Petaling Jaya, Selangor, Malaysia at Air Liquide
Title: Invoicing Specialist
Company: Air Liquide
Location: Petaling Jaya, Selangor, Malaysia
How will you CONTRIBUTE and GROW?
(A) Administrative
- Update Master Data Management (MDM) file with BPA and supplier information in order to create pattern to match with Gideon
- Creation of ORACLE BPA for gas items, new supplier accounts and bank information, and Purchase Orders
- Effective PO issuance to suppliers: e.g reactiveness and accuracy of PO issuance to supplier
- Complete Standard purchase orders (PR–> PO)
- Follow up of Monthly closing Account Payables – Confirm Supplier Invoice is aligned with our Purchase Order. – Follow up of Issues related to monthly closing ( IT issues between ORACLE/Gideon interface)
- Follow of IT request for any new process flow change or test to check
- Follow up of payment delays with Shared Service Finance Team
(B) Process
- Assist the procurement team in the global yearly RFP (Follow up table, Meeting Minutes, etc..)
- Enforce ALGEM corporate governance and uphold procurement golden rules at all times
- Manage P-to-P ( Procure to Pay) and report to procurement manager any challenges which may inhibit procurement performance KPI such as delivery , pricing , unplanned shutdown, specifications , warehousing , regulatory etc.
- Support for update the purchasing forecasts and sales record with our main suppliers(REC, Zeon, Miragas, etc.. )
(C) Logistic Support
- Control the accuracy of the logistics costs invoiced by the ALGEM Logistics Partners vs based quotations
- Monitor the robustness of ALGEM Logistics costs structure by focusing on : Logistic Gross Margin, Heel Credit improvement, Container Lease , etc
- Raise purchase requisitions for Container rentals, Logistics costs from ALGEM partners, Marine Cargo Insurance and any Logistics Services invoiced to ALGEM
- Assist in the supplier evaluation and performance assessment
(D) Innovation & Efficiency
- Advocate new ideas to capture small wins and challenge new frontiers to increase overall efficiency
- Promote lean business model by streamline work process and institutionalise ways to reduce waste and eliminate lethargic system such as consolidation , digitalisation etc
Are you a MATCH?
- Bachelor Business Admin, Supply Chain, or International Trade
- 1-3 years of relevant working experience. Fresh graduates are welcome to apply!
- Very skilled in manipulating figures (inc. Volume allocation, variance analysis, costs monitoring evolution, etc…)
- Ability to work efficiently in a very international environment with people coming from all around the world (China, Taiwan, Japan, Korea, Singapore, Europe, US, etc..)
- Understanding about Air Liquide and suppliers market
- Ability to go, understand and master the details
- Absolute rigor in management of processes and suppliers data basis
- Ability to execute efficiently and timely defined actions: "Say what you do and do what you say"
What We Offer:
- Hybrid work arrangement
- Office location (1Powerhouse) is accessible via MRT (Bandar Utama station)
- Highly engaged and empowered work culture
- Dynamic multinational team of more than 14 nationalities
- Continuous learning & development
We take care of our employees:
- Medical card coverage for self and dependents (outpatient and inpatient)
- Extended health & flexi benefits coverage (Child's specialist claim, Pap Smear, Mammogram, Self Relaxation Expenses, Fur Benefits etc.)
- Monthly NICE Program activities for team bonding and well-being lifestyles
