Overview
IT Admin (Fixed-Term) Jobs in Taguig, National Capital Region, Philippines at ACMobility
Title: IT Admin (Fixed-Term)
Company: ACMobility
Location: Taguig, National Capital Region, Philippines
Job Overview
We are seeking a highly organized and detail-oriented IT Administrator to support the administrative, procurement, and financial operations of the IT function. This role will be responsible for coordinating procurement activities, processing payments, maintaining documentation, and managing vendor communications to ensure efficient and seamless IT operations across the organization.
This position is offered on a fixed-term contract basis for one (1) year.
Key Responsibilities
1. Procurement & Payment Processing
- Process Purchase Requests (PRs) and Accounts Payable Vouchers (APVs) for all IT-related transactions.
- Manage procurement activities for laptops across all business units, software subscriptions, and IT-related credit card expenses.
- Ensure the timely and accurate submission of original invoices and supporting documents to the Accounting team.
2. Monitoring & Follow-Up
- Track and monitor the status of submitted PRs and APVs to ensure timely processing.
- Coordinate and follow up with approvers, Accounting, and Treasury teams regarding pending requests and payments.
3. Records & File Management
- Maintain and regularly update procurement trackers for laptops, Microsoft Office licenses, and other IT assets.
- Manage and reconcile IT department credit card expense records and supporting documentation.
4. Approvals & Internal Coordination
- Facilitate approval workflows and email confirmations with Finance and other relevant stakeholders for procurement-related requests.
- Ensure compliance with internal procurement and financial processes.
5. Vendor Management & Communication
- Serve as the primary point of contact for vendor and supplier inquiries regarding invoice status, payment schedules, and documentation requirements.
- Build and maintain positive working relationships with vendors and internal stakeholders.
Qualifications
- Bachelor's degree in Business Administration, Information Technology, Accounting, Finance, or a related field.
- At least 1–2 years of experience in administrative, procurement, finance, or related support functions.
- Familiarity with procurement processes, purchase requests (PR), accounts payable vouchers (APV), and invoice management.
- Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
- Excellent communication and stakeholder management skills.
- Proficient in Microsoft Excel and other documentation and tracking tools.
- High attention to detail and commitment to accuracy.
