Overview
Jr. Executive Assistant Jobs in San Antonio, Texas, USA at Coldwell Banker D’Ann Harper, REALTORS
Coldwell Banker D’Ann Harper, REALTORS (CBDHR) is a leading real estate brokerage in the arena of Central, South, and East Texas. CBDHR is the second largest woman-owned Coldwell Banker franchise and is home to over 500 real estate professionals in multiple offices from the Blanco River in San Marcos, down to the Rio Grande in Laredo. The brokerage’s network of divisions includes Residential, Luxury, Commercial, Land & Ranch, and Property Management, providing specialists in every realm of real estate to cover any clients needs at an expert level.
It is the company’s mission and priority to provide every agent and their clients unrivaled expertise, passion, and energy. As a brand, we take pride in building a time-tested ‘home’ to bolster our affiliated agents and their clients with the tools necessary to succeed.
Job Posting:
Junior Executive Assistant
We are seeking a highly organized, detail-oriented Junior Executive Assistant to provide support to our team. In this role, you will assist with a variety of administrative tasks, event coordination, communication efforts, and other essential office duties. If you’re a self-starter with excellent communication skills and a strong sense of responsibility, we want to hear from you!
Responsibilities:
Provide comprehensive administrative support to senior executives, ensuring efficient office operations.
Organize meeting logistics, including scheduling, preparing materials, taking minutes, and facilitating smooth communication across teams.
Draft and manage email communications for the brokers, including newsletters, updates, and announcements.
Assist with employee/staff birthday and anniversary email notices.
Prepare and edit correspondence, communications, presentations, and other documents.
Collaborate effectively with team members across various departments.
Order office supplies and ensure that inventory levels are maintained.
Order lunch for meetings and cake for birthdays as needed.
Maintain and update monthly birthday/anniversary lists for managers and Office Assistants.
Provide assistance with event planning, including follow-up for sponsorship, location coordination, and catering vendor management.
Lead and contribute to special projects and company events, such as annual trade shows and employee engagement initiatives, to improve collaboration and work culture.
Utilize technology efficiently to streamline processes and enhance productivity.
Run errands as needed for the executive team.
Qualifications:
Previous administrative experience preferred but not required.
Excellent organizational and multitasking skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite, with experience in email drafting and document preparation.
Ability to manage multiple projects at once and meet deadlines.
Strong interpersonal skills and a proactive approach to tasks.
Demonstrated ability to follow through on tasks and projects.
Self-starter with a proactive approach to problem-solving.
Ability to work independently as well as part of a team.
Professional demeanor with a positive attitude.
If you are eager to contribute to a dynamic team and grow in a fast-paced environment, we would love to hear from you! Apply today and be a part of a supportive and collaborative workplace.
Salary offer will vary depending on experience level.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
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Title: Jr. Executive Assistant
Company: Coldwell Banker D’Ann Harper, REALTORS
Location: San Antonio, Texas, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin)
