Overview
Junior Admin Jobs in Porto, Porto, Portugal at BrandDelta
Title: Junior Admin
Company: BrandDelta
Location: Porto, Porto, Portugal
Company Background
BrandDelta is a high growth insights and AI business, empowering companies globally to deepen the way their Brands learn, to be their best. Our Solutions are built to enable our clients to understand how consumers perceive their brands more deeply, faster and in a more actionable manner. We already help agencies and brands to optimise mulitple £bn of marketing investment, helping Brands Grow across 3 continents.
BrandDelta has ambitious plans to continue its high growth trajectory, with London and Porto at the centre for our team plans. Our Founders have a history building globally awarded AI businesses (e.g. achieving a #1 Gartner rating for AI-led insight in 2020 and 2021) and invest heavily back into the Team & the Business.
Job Description
We are seeking a proactive and organised Junior Admin to support our management team with day-to-day administrative and operational tasks. This role is ideal for someone who is highly detail-oriented, enjoys coordinating logistics, and thrives in a fast-paced international environment. Based in Porto, you will play a key role in ensuring smooth internal operations by supporting travel management, expense handling, documentation, and general administrative coordination.
Key Responsibilities
1. Travel & Logistics Coordination
- Coordinate business travel arrangements, including flights, accommodation, transportation, and itineraries.
- Manage travel schedules and support employees with travel-related requests.
- Ensure all bookings are aligned with company policies and budget guidelines.
2. Administrative Support
- Provide day-to-day administrative support to the management team.
- Assist with calendar coordination, meeting scheduling, and internal communications.
- Support routine operational and organisational tasks across different teams.
3. Expense & Invoice Management
- Review and process employee expense submissions in an organised and timely manner.
- Track invoices, receipts, and financial documentation to ensure accuracy and compliance.
- Coordinate with finance and external suppliers regarding invoices and payment follow-ups.
4. Documentation & Organisation
- Maintain organised records, documentation, and administrative files.
- Support the preparation of internal documents, reports, and presentations when required.
- Ensure operational processes and administrative workflows remain efficient and up to date.
5. Team & Office Support
- Provide support for internal meetings, workshops, and team events when needed.
- Assist with office coordination and general operational needs.
- Contribute to maintaining a positive, collaborative, and well-organised work environment.
Required Skills
Essential Experience
- 1–3 years of experience in an administrative, office support, or coordination role.
- Experience managing travel bookings and administrative logistics.
- Previous exposure to expense management, invoice organisation, or finance-related administrative tasks.
- Comfortable working in a dynamic, international environment.
Professional Skills
- Strong organisational and multitasking abilities.
- Excellent attention to detail and problem-solving mindset.
- Good communication skills and ability to interact with different stakeholders.
- Proactive, reliable, and service-oriented attitude.
- Ability to manage priorities and work independently.
- Good knowledge of Microsoft Office tools.
Nice to Have
- Experience supporting management or leadership teams.
- Exposure to international business environments.
- Fluency in both Portuguese and English.
- Experience with expense management or travel booking platforms.
What we offer
- Career Acceleration – Fast growth with many opportunities both in the AI-led software and business domains, with board-level clients.
- Benefits Policy
- Flexible Work Hours – Adjust your schedule to your needs
- Hardware and software for remote setup
- Weekly & Monthly All-Hands
- Autonomy and Ownership Culture
- Continuous feedback culture
- Innovation Mindset
Benefits
- We will pay you competitive salary commensurate with what you're worth, as a high performer. We are fully committed to closing the gender pay gap, promoting diversity and inclusivity, and paying people what they deserve to be paid.
- Enjoy the benefits of a flexible work schedule as part of a global team.
- Experience ongoing training and growth opportunities. We will support you with your career endeavours. We are committed to internal progression and offering our team members the best opportunities for growth. We want to invest in you the same way you are going to invest in us!
