Overview
Junior Administrative Assistant Jobs in Hamilton, Ontario, Canada at AtomVie Global Radiopharma Inc.
Title: Junior Administrative Assistant
Company: AtomVie Global Radiopharma Inc.
Location: Hamilton, Ontario, Canada
AtomVie Global Radiopharma Inc. is a global leading GMP manufacturer and distributor of clinical and commercial radiopharmaceuticals. We work with our partners to transform patients’ lives by advancing high quality drugs for the treatment and diagnosis of diseases.
We are a community that challenges ourselves professionally, takes pride in what we can accomplish together and values the impact we can make with our partners and patients across the globe. Start your career with AtomVie today and help us achieve our vision: to transform lives by revolutionizing healthcare.
About the Role
The Junior Administrative Assistant provides administrative support services for the organization, ensuring essential day-to-day operations are running smoothly and is responsible managing the front reception area during key business hours. This role will work closely with the Executive Administrative Assistant to achieve the overall administrative responsibilities for AtomVie. This is an onsite role with core office hours of Monday-Friday 8:30 pm to 4:30 pm.
What You Will Do
Welcoming guests, directing them to the appropriate person or department, and ensuring a positive first impression.
Answer, screen, and forward incoming reception phone calls.
Support essential day-to-day operations including but not limited to maintaining a clean and organized reception area, meeting rooms, main social café and servery areas.
Running any daily maintenance required in the Social Café and servery areas
Ensuring copy & print stations are tidy and offices supplies stocked
Coordinate with the Executive Administrative Assistant regarding any cleaning contractor issues, required office work orders or required supplies
Assistance with customer or external visits/meetings including coordination of agenda timing, meeting room bookings, meals/catering required, calendar invites and visitor app coordination.
Assistance with internal department meetings including coordination of agenda timing, meeting room bookings, meals/catering required, calendar invites
Managing appointments, calendars, and meeting room bookings as required
Assisting with any staff travel as required.
Receiving, sorting, and distributing mail.
Assistance with event planning for All Staff meetings or Company events
Other duties as required
Requirements
Minimum post-secondary education required, College diploma preferred
Superior organizational and time management skills with ability to multitask
Demonstrated pleasant, friendly manner
Organizational ability and attention to detail
Excellent meeting coordination: scheduling, confirming attendees, arranging logistics.
Respectful interpersonal skills: collaborative, personable, and professional.
Handle confidential/sensitive material with discretion, exercises tact and diplomacy.
Proven experience as an accounting/administrative assistant (preferably 3-5 years)
Proficiency in MS Office
Calendar management through Outlook an asset
Excellent written and verbal communication skills
AtomVie Offers
Group Health & Dental Benefits (from day 1)
RRSP Matching Program
Perkopolis
Employee Assistance and Wellness Programs
Parking Allowance
AtomVie is committed to fostering a workplace that values diversity, equity, and inclusion. We believe that a diverse and inclusive workforce enhances our ability to innovate, collaborate, and better serve our clients and patients. We thank you for considering a career with AtomVie. Only those candidates selected for an interview will be contacted. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process. We are dedicated to ensuring that every qualified applicant has an equal opportunity to thrive within our organization.
