Overview
Junior Executive Assistant – DBN 1 Jobs in Durban, KwaZulu-Natal, South Africa at EY
Title: Junior Executive Assistant – DBN 1
Company: EY
Location: Durban, KwaZulu-Natal, South Africa
Key ResponsibilitiesRelationship management
Act as an ambassador and first point of contact for allocated Partners
Develop and maintain internal and external networks, building knowledge of key client handling teams and issues in order to effectively identify and communicate priorities.
Build strong relationships with clients and their PA’s identifying opportunities to enhance EY’s reputation.
Diary and meeting management
Provide comprehensive diary management in consultation with your Partners.
Proactively monitor meeting attendance, taking ownership to ensure enquiries and issues are appropriately delegated and resolved effectively.
Facilitate all logistical arrangements and ensure all documentation is prepared in advance of meetings – with oversight from a Manager/Advance Intermediate PA/Partner
Travel management
Proactive itinerary planning, researching and considering reasonable alternative cost effective travel, to include assistance with visas.
Maximise cost reduction opportunities, utilising preferred travel provider in line with travel and expenses policy.
Communication management
Manage communications, monitor emails, post and calls taking appropriate action, escalating or delegating accordingly.
Events management
Project manage events that only require internal bookings of rooms, catering and attendance management.
Ensuring compliance with policies and approved budgets.
Work with facilities to confirm logistical arrangements and attend events as required, proactively ensuring relevant documentation is available at the event as approved by the Partner/Manager.
Manage budget in consultation with the Partner/Manager.
Time and expense management
Prepare and submit timesheets.
Collate and process expenses and invoices ensuring compliance with policy and approval process.
Reconcile credit card/bank statements with receipts as appropriate.
General administrative and project support
Delegate meetings, events, travel, accommodation and ad hoc tasks
Maintain client contact and relationship databases.
Provide ad hoc project support.
Loading external training CPD hours
Mercury S2P support
Stationery maintenance
Meet and greet visitors to EY offices.
Provide cover for colleagues during absences as appropriate.
Experience And Skills Required
Experience in a corporate professional services environment is preferred.
The confidence to engage with senior/high profile contacts and clients and their teams.
Attention to detail and ownership for the delivery of high quality work.
Ability to build relationships across diverse teams both locally and globally.
Ability to work as part of a team, ensuring seamless service to the firm and clients.
Confident approach to administration and agile to different Partner expectations
The ability to plan ahead and anticipate potential problems.
Strong organisational skills with ability to prioritise a busy and often conflicting workload.
A flexible and professional approach, remaining calm under pressure.
Knowledge of time zones and best means of travel between multinational locations.
Broad knowledge of Microsoft Office packages.
What we look for:
We are looking for a trusted business advisor who appreciates a collaborative culture by nurturing team members through mentoring and coaching, knowledge sharing and adapting relevant ideas from previous projects or experiences. We are interested in a specialist with a stron…
