Overview
KW Administrative Assistant II – Secondary – Office and Assessment Support Jobs in Kent, WA at Kent School District
Job Title: Executive Assistant to the Divisional Secretary for Business
FLSA Status: Full Time – exempt
Reports to: Divisional Secretary for Business
Schedule: Standard Office
Supervises: N/A
Rate of Pay: $62,000 annually
Closing Date: 7/20/2025
Benefits: Standard; Full-Time, Exempt employees are eligible for but not limited to the following:
Health, vision, dental, life as well as voluntary life and disability insurance
Sick leave benefit – 1 day per month, 12 sick days per year (accrual and availability begins at hire)
Vacation benefit – 20 vacation days per year, accrued at the rate of .0769 hours for each hour worked (accrual begins at hire but may not be used until the completion of six months of employment)
One floating day off for use (accrued immediately, and again annually, but may not be used until the completion of the initial three-month introductory period of employment)
Pension Plan (after one year of continuous service)
Voluntary Tax-Deferred Annuity Plan (403(b)plan)
Function
The Executive Assistant to the Divisional Secretary for Business (EADSB)’s main responsibilities will include the provision of assistance for the various administrative functions, including Risk Management processing for the office of the Divisional Secretary for Business (DSB). The EADSB holds a position of trust and confidence that requires professionalism and adherence to The Salvation Army’s policies. Execution of this role will be done within the Orders and Regulations of The Salvation Army, consistent with the mission principles and standards, while keeping with best business practices, sound social services ethics, values, and compassion for people, serving without discrimination.
Duties and Responsibilities
Under the direction of the DSB, the EADSB will:
Manage the Risk Management processes for the IM Division, including processing, communication, follow up and collaboration with THQ, Payroll, and HR.
Provide administrative support:
Prepare correspondence as assigned
Coordinate retreats, meetings and other events
Deliver invitations/notices, track RSVPs, prepare agendas and handouts, and produce minutes as directed
Screen calls that are incoming for the DSB
Maintain the calendar for the DSB
Schedule and coordinate Sunday meetings for the DSB as a signed new line maintain filing for correspondence and “Bring Up” files
Prepare agenda and track items for the Divisional Program Council
Research and prepare memos, report analysis, and projections for presentation to the Command Finance Council as assigned
Track the receipt of communication from Field Units and distribution of items via a read file to Divisional Leadership
Provide professional level customer service to Field Units, other DHQ departments, and community at all times
Provide support for Business systems as assigned
Provide oversight for administrative projects as assigned
Serve as the lead, providing user training and support for the Divisional Zoom system
Provide administrative support to Denver Metro Social Services (DMSS) as directed
Provide administrative support to the Women’s Ministries department as directed
Provide administrative backup for the Divisional Commander’s Office as directed
Provide break, lunch, and vacation relief to the Receptionist as needed
Other duties as directed or assigned
Education, Experience, Skills, Qualifications
Education
High School Diploma or equivalent is required
An associate’s degree or Certificate in Business Management is preferred
Experience
Four years’ (minimum) experience in a business setting is required
Work experience in a non-profit or religious environment is preferred
Experience coordinating multiple and often competing projects and/or deadlines
Skills
Able to work well in a team setting
Possessing demonstrable critical thinking skills in a diverse work environment
Proficient customer relations and conflict management abilities
Ability to maintain a high level of confidentiality regarding business and personnel matters
Proficiency with Microsoft Office Suite including Word, Excel, Power Point and Outlook
Strong organizational skills; both verbal and written
Detail oriented/self-starting
Ability to maintain professional poise under pressure
The ability to learn new tasks and processes with minimal intervention
A working knowledge of integrated database applications and the ability to use new software programs with basic training
Qualifications
Possessing a heart and passion for The Salvation Army’s mission.
Possessing the natural ability to reflect and model the high standards of The Salvation Army as one of the world’s most distinguished human services charitable organizations
Knowledge and skill in trauma informed care, harm reduction practices, motivational interviewing, and housing first methodologies
Knowledge of local and divisional social service providers and funder communities
Must be comfortable attending community meetings, meeting city and county officials, and representing The Salvation Army in various groups and situations
Driving
Minimally 21 years of age and possessing a valid Colorado Driver’s License.
Requires acceptable results on an annual Salvation Army provided MVR screen
Annual completion of a Salvation Army provided virtual Driver’s Safety Training Session
Background Check
Continued employment will be contingent upon a biennial background check that is processed in accordance with The Salvation Army’s policies.
Physical Requirements
Ability to maneuver.
Ability to remain in a stationary position.
Ability to grasp, push, pull, and reach overhead.
Ability to operate telephone.
Ability to lift 25 pounds.
Ability to access and produce information from the computer.
Ability to understand written information.
Qualified individuals must be able to perform the essential duties of the position with or without accommodation.
A request to modify or adjust these requirements may be made to your supervisor and HR. The Salvation Army would attempt to satisfy requests if the accommodation needed is reasonable and presents no undue hardship.
Experience
Required
Experience coordinating multiple and often completing projects and deadlines.
4 year(s): Experience in a business setting
Preferred
Work experience in a non-profit or religious environment preferred.
Education
Required
High School or Equivalent or better
Preferred
Associates or better in Business Administration or related field
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Title: KW Administrative Assistant II – Secondary – Office and Assessment Support
Company: Kent School District
Location: Kent, WA
