Overview
Law Office – Administrative Assistant / Legal Assistant Jobs in Austin, TX at Law Office of Charles L Levy
Description:
Job Summary
The Parish Office Coordinator is a vital link between our parish and the parish family/community. This person serves as a gateway for all office activity and is usually the one most responsible for creating a positive and inviting impression of the parish. The Parish Office Coordinator is responsible for management of all office activity and assists the pastor and staff in their respective duties.
This position will be the point person for purchasing, be charged with administration of supplies, assist with financial posting and documentation and provide direct support to the Chief Operating Officer and other staff as required.
Miscellaneous duties performed include weekly contribution processing, assisting in event planning, overseeing facility organization of materials and ministries and support major parish events. It is multi-tasking many areas of church office management.
Ministerial Character
The Pastor is the visible principle and foundation of unity in the parish of Emmaus Catholic Church which the Bishop has entrusted to him. He makes Christ’s mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them his mission and entrusts various responsibilities to them.
Positions employed at Emmaus Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.
III. POSITION CONTENT:
As an integral part of your ministry for the Church as carried out in this position, support and uphold the philosophy of Catholic ministry and the mission of Emmaus Catholic Church in both your professional and personal life.
Act as a witness to Gospel values by modeling the teachings of the Catholic Church.
Continuously grow in your ministry by participating in religious ceremonies, training sessions, and reflection activities as directed.
1. List of specific tasks – General and Accounting
Post check and cash donations to parish database
Read all parish news distributions, electronic and in print, so as to be ready to answer questions from parishioners/visitors
Update parish database as required
Support and fill in for receptionists at front desk
Provide clerical support for staff and ministries
Assist in maintaining financial and business filling
Regular review and organization of parish supplies and storage rooms
Monitor copier supplies and order as needed
Create and distribute the work schedule for the Sunday nursery
Maintain and provide accounting reports for the Square payment system
Order and receive into Quickbooks all SEED cards
Track purchases and provide all accounting reports for the SEED program
Provide accounting support for Gala by administering the Auction Program
Support accounting by processing Vanco payments in conjunction with Bookkeeper.
2. List of specific tasks – Purchasing
Shares purchasing responsibility with Receptionist based on type of supplies.
Receive requests for supplies or resources from staff
Order items, print duplicate receipts and complete charge form
Verify purchases as they arrive and notify staff member
Receive and process supply requests from church ministries for approved activities
3. New Employee Orientation & Training
Review & Update New Employee Orientation Form
Meet with all new staff, including ECEP staff to complete orientation
Train staff, including ECEP staff, on the use of copiers, door locking, procedures & protocols
Tour the campus buildings with new staff to orient them to place and purpose of various spaces
4. Collaborates with parish staff.
Provide input for new programs or policies
Participate in all staff-supported parish events and staff meetings
Responsible for all other duties as assigned
Requirements:
The staff member must:
Must be a practicing Roman Catholic in good standing.
Possess accounting skills sufficient enough to perform basic Quickbooks tasks
Be able to discern best purchasing practices to maximize parish resources
Have excellent organizational skills.
Be a team player.
Possess problem-solving and decision-making abilities.
Possess strong writing skills.
Exhibit a high level of confidentiality and trustworthiness.
Have the ability to work without close supervision.
Demonstrate knowledge and good judgment in matters of diocesan policy and procedures.
Be proficient in communication; written, oral and electronic; bilingual a plus
Exhibit strong computer skills, including Microsoft Office programs, email, and Ministry Platform management.
Be available and responsive to the needs of staff, parishioners, and community members.
Submit to and pass a background check and become EIM compliant.
Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.
Education: High school diploma or equivalent
Experience: A minimum of one year’s related experience required
V. PHYSICAL DEMANDS/ WORK ENVIRONMENT:
The characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; talk and hear and occasionally required to climb stairs; balance; stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities usually required by this job include close, distance, color and peripheral vision, depth perception and ability to adjust focus.
The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is not exposed to weather conditions.
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Title: Law Office – Administrative Assistant / Legal Assistant
Company: Law Office of Charles L Levy
Location: Austin, TX
