Overview
Lead Administrative Support Assistant Jobs in Missouri at State of Missouri
What You’ll Be Doing
Do you thrive in a fast-paced environment supporting high-level leaders?
We seek an organized and detail-oriented professional to provide comprehensive administrative support to the County Manager, executives, Commissioners, and departments. You will be the face of the County Manager’s office, staffing the front desk area. Your other major responsibilities will include managing calendars, handling meeting and travel logistics, processing financial transactions and contracts, and assisting executives with correspondence and other needs.
Responsibilities include:
Executive Support: Managing schedules, travel logistics, and meetings for executives. This includes anticipating needs, resolving conflicts, and ensuring timely information flow.
Board & Meeting Support: Compiling and publishing Board meeting materials, ensuring accuracy and adherence to deadlines. Coordinating and hosting remote meetings and managing agenda development processes. Managing logistics for executive meetings/events including booking space and ordering food and materials.
Front Desk & Visitor Management: Providing a professional welcome to visitors, answering phones, and processing mail/deliveries for the Manager’s Office, Commissioners, and assigned departments.
Financial & HR Support: Processing financial transactions for assigned departments, ensuring adherence to purchasing rules. Managing p-card reconciliations for assigned staff. Handling contracts, including approval processes and data entry. Supporting HR functions by ensuring completion of forms, onboarding new hires, and communicating HR updates.
Communication & Document Management: Coordinating with executives regarding correspondence to ensure clarity, timeliness, and adherence to established protocols.
About Our Team
With over 60 new residents each day, Wake County is a rapidly growing area. The County Manager’s Office is responsible for executive leadership of all County departments and agencies. The Office also assists the elected Board of County Commissioners, providing them information and analysis to help them set County policy and priorities. The administrative staff supports executives, coordinates meetings, manages financial transactions for assigned departments, and administers the Board’s agenda development process. This position focuses on supporting County Executives, processing financial transactions, agenda development, and staffing the front desk. We seek a skilled, experienced, and detail-oriented administrative professional to join our team.
The Basics (Required Education and Experience)
High school diploma or GED
Four years of administrative/office support experience
Equivalent education and experience are accepted
Please include ALL prior work experience on your application and resume.
Beyond the Basics (Preferred Education and Experience)
Five years of experience directly supporting executives with scheduling, logistical, and other forms of administrative support
Two years of experience providing support to executive leadership or other governing bodies including agenda development and preparation of meeting materials
Two years of experience processing travel, contracts or financial transactions
Associate degree in Business Administration or related field
How Will We Know You’re ‘The One’?
Knowledge of common office software, and specialized software for agenda management, hosting remote meetings, and other needs
Excellent organizational and time management skills
Ability to work well under pressure, multi-task and handle competing priorities with patience and professionalism
Ability to conduct administrative processes consistently and effectively
Knowledge of County purchasing and human resources policies and procedures
Ability to provide effective logistical and scheduling support to multiple executives
Ability to take initiative and use independent judgement and handle certain situations without the need for executive involvement
Ability to organize large meetings and events
Ability to represent executives in discussions with County staff and elected officials
Demonstrated proficiency in proofreading documents
Ability to modify administrative processes to meet new needs and challenges
Ability to demonstrate appropriate judgement about when to escalate issues to executives
About This Position
Location: Justice Center Raleigh, NC
Employment Type: Regular
Work Schedule: Mon – Fri 8:30am – 5:15pm
Hiring Range: 23.57 – 30.28
Market Range: 23.57 – 37.00
Please include ALL prior work experience on your application and resume.
Posting Closing Date: 7:00 pm on 2/20/2025
Title: Lead Administrative Support Assistant
Company: State of Missouri
Location: Missouri
