Overview
Legal Administrative Assistant Jobs in West Orange, NJ at RWJBarnabas Health
Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office, providing essential administrative support, and enhancing overall efficiency. This position requires excellent time management skills, attention to detail, and the ability to multitask in a fast-paced environment.
Responsibilities
Manage and maintain office calendars, scheduling appointments and meetings as needed.
Oversee daily office operations, ensuring a well-organized and efficient work environment.
Utilize QuickBooks for financial record-keeping and invoicing processes.
Provide exceptional customer service and support to clients, addressing inquiries promptly and professionally.
Assist with personal assistant duties as required, including travel arrangements and event planning.
Maintain organized filing systems for documents and records to ensure easy retrieval.
Collaborate with team members to support various projects and initiatives as needed.
Act as a point of contact for vendors and service providers, managing relationships effectively.
Requirements
Proven experience in office management or administrative roles is preferred.
Strong calendar management skills with the ability to prioritize tasks effectively.
Proficiency in QuickBooks or similar accounting software is a plus.
Experience in Buildertrend, Sage or other software is preferred
Excellent time management skills with the ability to handle multiple tasks simultaneously.
Strong customer service orientation with excellent communication skills.
Highly organized with strong attention to detail and problem-solving abilities.
Bilingual candidates are encouraged to apply as it is a valuable asset for customer support roles.
Ability to work independently as well as collaboratively within a team environment.
If you are an enthusiastic individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Types: Full-time, Part-time
Pay: From $20.00 per hour
Benefits:
Dental insurance
Flexible schedule
Health insurance
Health savings account
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Flagstaff, AZ 86004 (Required)
Ability to Relocate:
Flagstaff, AZ 86004: Relocate before starting work (Preferred)
Work Location: In person
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Title: Legal Administrative Assistant
Company: RWJBarnabas Health
Location: West Orange, NJ
