Overview
Legal Administrative Specialist Jobs in Chicago, IL at KMRG, LLC
Full Job Description
ROLE
We need an experienced Legal Administrative Specialist to support the U.S. Attorney’s Office Northern District of Illinois (USAO IL) Department of Justice (DOJ).
This is a full-time opportunity. We can offer job security and stability, a competitive salary, and a comprehensive benefits package.
Apply today!
RESPONSIBILITIES
Work directly with witnesses prior to, during, and after trial
Ensure witnesses appear in court
Receive witness visits, field witness phone calls, and answer witness questions
Help witnesses understand protocols for court, pre-trial conferences, grand jury appearances etc.
Coordinate witness travel, manage expense reimbursement, etc.
Obtain relevant files and documents to arrange travel and reimbursements
Initiate contact/notify Fact Witnesses concerning travel arrangements, appearance date/time, and determine any special circumstances or needs of the Fact Witness
Determine when AUSAs should be notified of special circumstances or needs of Fact Witnesses
Confer with AUSAs concerning Fact Witness appearance and special circumstances regarding Fact Witnesses (special authorizations, international witnesses, military/federal employee witnesses, or hostile witnesses)
Complete and submit proper documentation for special authorizations and obtain prior approval before proceeding with Fact Witness travel arrangements
Ensure all travel documents and appearance date/time have been provided to the Fact Witness, before Fact Witness’ appearance
Make necessary arrangements for Fact Witness travel and lodging according to Department of Justice (DOJ) and USAO policies and procedures
Meet with Fact Witnesses upon arrival to the designated hearing or pre-trial conference, provide courtroom orientation, accompany Fact, Witnesses, to court, ensure a safe waiting area is available, and collect necessary documentation and signatures for Fact Witness reimbursement documents
Prepare and submit documentation for Fact Witness reimbursement, i.e., witness vouchers and other required documentation for Fact Witnesses
Furnish requested information concerning pending and completed Fact Witness vouchers
Gather required documentation and reconcile Government Travel Accounts
Obtain information, confer, and coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, and other counterparts, when necessary
Complete variable aspects of recurring documents in conformance with the rules governing their style and format
Compose original letters that do not require legal interpretations but require a good working knowledge of legal procedures and specialized terminology relevant to Fact Witness laws and regulations
Establish and maintain a variety of Fact Witness files, documents, and databases
Assemble documents and other information for Fact Witness file material and retention in accordance with established procedures and DOJ regulations
Establish and maintain a calendar and/or database of active and pending Fact Witness appearances; track hearings, trial dates, Grand Jury, and scheduling conferences
Perform other administrative and logistical Fact Witness management-related duties as required/assigned
BACKGROUND
Progressive and relevant experience
Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams, Access)
Proficient in Adobe Acrobat
EDUCATION
Preference for Bachelor’s degree
LOCATION
219 S. Dearborn S…
Title: Legal Administrative Specialist
Company: KMRG, LLC
Location: Chicago, IL
Category:
