Overview
Legal Administrative Support Jobs in Orlando, FL at State Farm
Administrative Assistant
Release Date: 05/27/2025
Job Title
Administrative Assistant at Surgical Center
Classification
Hourly
Salary/Range
$19-$22
Reports to
Surgical Manager or Clinical Director
Summary/Objective
The Administrative Assistant supports the smooth daily operations of the surgical center by managing a range of administrative tasks and ensuring a positive, efficient experience for patients and staff. This role is ideal for someone who is highly organized, detail-oriented, and proactive, with strong communication skills and a customer service mindset.
Essential Functions
Greet patients, visitors, and vendors with a warm, professional demeanor both in person and over the phone.
Coordinate surgery day schedules and confirm all patient-related logistics.
Maintain accurate and organized patient files, ensuring all necessary documents are prepared ahead of time.
Assist with administrative follow-up for surgeries, post-op visits, and scheduling requests.
Manage office supplies and inventory; notify appropriate staff when orders need to be placed.
Keep the front desk and waiting area clean, organized, and welcoming.
Provide administrative support to the ASC Administrator, Surgical Manager, and Clinical Manager as needed.
Responsibilities
Open and close the front desk area, prepare for daily operations.
Complete weekly chart preparations and ensure they are placed in corresponding clipboards on the day of surgery.
Manage incoming communications, directing clinical calls to appropriate staff members as needed.
Ensure all patient check-in processes are completed smoothly, including verifying identification and directing patients to their rooms.
Maintain confidentiality of patient information in accordance with HIPAA regulations.
Collaborate with the office team to enhance operational efficiency and patient experience.
Skills/Competencies
Excellent communication skills, both verbal and written, with a focus on professionalism and clarity.
Strong organizational skills and the ability to multitask in a fast-paced environment.
Proficiency in office software and electronic record systems.
High degree of integrity and confidentiality when handling sensitive information.
Adaptable and capable of managing stress in a dynamic work setting.
Work Environment
Clean, well-lit office environment.
May involve some exposure to varying office temperatures and light office noise.
Physical Demands
Ability to perform administrative tasks that may involve lifting and carrying up to 20 lbs.
Must be able to navigate the office efficiently to assist with various tasks as needed.
Position Type and Expected Hours of Work
Full Time – Hourly
Weekdays 8:00 AM – 5:00PM (1 hour unpaid lunch break)
Travel
May require occasional travel to nearby locations for supply pick-up.
Required Education and Experience
2 years of administrative experience, preferably in a healthcare setting.
Preferred Education and Experience
Bachelor’s degree in business administration or a related field.
Experience in a busy medical office or surgical center.
Additional Eligibility Qualifications
Knowledge of HIPAA regulations and patient confidentiality practices.
Equal Employment Opportunity Statement
Vado Plastic Surgery provides equal employment opportunity to all individuals regardless of race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Disclaimer
This job description is not intended to cover all activities, duties, or responsibilities required of the employee. Duties may change or new responsibilities may be assigned at any time with or without notice.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Flexible schedule
Health insurance
Health savings account
Life insurance
Paid time off
Referral program
Retirement plan
Tuition reimbursement
Vision insurance
Schedule:
Monday to Friday
Ability to Commute:
Altamonte Springs, FL 32701 (Required)
Ability to Relocate:
Altamonte Springs, FL 32701: Relocate before starting work (Required)
Work Location: In person
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Title: Legal Administrative Support
Company: State Farm
Location: Orlando, FL
